Office Administrator / Construction

Keep Construction Projects on Track - Join MX Construction Inc as a Project Administrator Job Title: Office Administrator Company Name: MX Construction, Inc. Pay Range: $24 - $28 per hour, depending on experience Industry: Construction (Federal & Commercial Projects) Location: Nipomo, CA Job Overview MX Construction Inc is hiring a detail-oriented and proactive Office Administrator to support our project managers and field teams in delivering federal and commercial projects. This critical role requires a highly organized professional who excels at managing documentation, handling subcontractor records, and ensuring compliance with administrative procedures. If you thrive in a fast-paced environment and have experience supporting complex construction operations, this opportunity is for you. Who We Are At MX Construction Inc, we are more than builders-we are partners in progress. As a people-first contractor with extensive experience in federal and commercial construction, we invest in our team's growth and well-being. Our culture is built on safety, collaboration, and professional integrity. When you join MX Construction, you join a company that values quality, transparency, and a job well done. Learn more at mxcinc.org. Key Responsibilities Process, distribute, and maintain subcontract agreements across all active projects Request, track, and file accurate certificates of insurance for all subcontractors Maintain a digital database for subcontractor details and insurance compliance Attend project meetings and record professional meeting minutes Collect, process, and organize project documentation submitted from field teams Enter project data into the USACE RMS system with a high degree of accuracy Review, process, and file subcontractor certified payroll reports Assist with submittals, including tracking, distribution, and documentation Support project managers with general administrative duties as needed Qualifications Minimum 3 years' experience in construction administration, project coordination, or a similar support role Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SharePoint Professional demeanor with strong written and verbal communication skills Highly organized and detail-oriented with strong time management skills Ability to balance competing priorities in a fast-paced, team-oriented environment Experience with USACE RMS system preferred Punctual, reliable, and committed to delivering excellent support across teams Benefits Weekly Pay Cycle Medical, Dental, and Vision Insurance 401(k) Plan with Employer Match Paid Time Off - Holidays, Vacation, and Sick Leave Certification and Training Support Company Events - BBQs, holiday parties, and team outings Tech Package - laptop provided Travel Per Diem and Mileage Reimbursement when applicable Schedule Full-time, Monday-Friday Flexible schedule may be needed based on meeting times and project deadlines Work Location Primarily office-based in Nipomo, CA, with support to remote project teams across California. Occasional travel may be required to attend project meetings. Equal Employment Opportunity (EEO) StatementWe are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.Are you detail-driven and ready to make a meaningful impact on mission-critical projects? Apply today to join the MX Construction Inc team! Job Type: Full-time Pay: $24.00 - $28.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person