Human Resources Coordinator

DescriptionMISSION | VISION | VALUESMissionWe are dedicated to providing skills training and vocational opportunities for people with barriers to employment.VisionGoodwill improves lives in the East Texas communities we serve by providing opportunities for economic independence through work.ValuesSecond Chances • Service • Stewardship • Inclusion • Opportunity • Loyalty • FriendlinessPosition SummaryThe Human Resources Coordinator supports recruiting and onboarding operations by coordinating workflow, candidate communication, interview scheduling, packet readiness, onboarding preparation, and accurate document handling. The role ensures that hiring steps proceed in an organized, timely manner, uses office software and HR systems effectively, and escalates compliance-sensitive decisions to HR leadership.Essential Duties and ResponsibilitiesCoordinate job postings, candidate communication, interview scheduling, and interview packet preparation.Maintain applicant-tracking documentation and monitor progress against required hiring checkpoints.Coordinate onboarding readiness for selected candidates, including the collection of required forms and new-hire communication.Ensure hiring packets are complete before screening or onboarding actions are requested.Support or conduct orientation logistics and onboarding communication as assigned.Track status of screenings, onboarding documents, and pending hiring actions for management review.Provide routine status updates to hiring managers and HR leadership regarding open positions and candidate movement.Support recruitment events, job fairs, and other hiring-related administrative activities as assigned.Perform other duties as assigned within the scope of recruiting and onboarding coordination.This role will handle core administrative responsibilities and serve as the secondary coverage for the Administrative Receptionist, including relieving her for lunch breaks and providing front desk support during absences, along with contributing to various other office support functions.Critical Control and Escalation RequirementsMay not independently approve background check results, rehire eligibility, hiring exceptions, or candidates with criminal history or other compliance concerns.Must escalate any current employee, former employee, relative, household member, non-rehire able applicant, or otherwise sensitive candidate to the HR Manager or HR Director.May not initiate background, drug-screen, or similar actions until candidate selection, signed authorization, and required approvals are in place.Must disclose and recuse from any process involving a relative, household member, or close personal associate.Responds to routine process questions only and refers policy interpretation, employee-relations issues, leave matters, and sensitive judgments to HR leadership.Supervisory ResponsibilitiesThis role has no supervisory responsibilities.CompetenciesPlanning and organizationAttention to detailProfessional communicationConfidentialityCustomer serviceJudgment, including knowing when to escalateEducation and ExperienceAssociate degree, technical certificate, or equivalent relevant experience preferred.Two to four years of HR, recruiting, administrative, or related experience preferred.Experience supporting hiring, onboarding, interview coordination, and HR documentation processes is preferred.Experience using an HRIS is required; UKG/Kronos experience strongly preferred.Required Skills and AbilitiesExcellent verbal and written communication skills.Strong organizational skills and follow-through.Ability to manage multiple competing priorities while following structured procedures.Proficiency in Microsoft Word, Excel, Outlook, and PDF document handling.Ability to format, revise, and maintain professional HR documents, including job descriptions, hiring packets, forms, policies, interview materials, and onboarding records.Ability to use Excel or similar spreadsheet tools to maintain hiring trackers, onboarding checklists, audit logs, and routine HR reports.Ability to accurately enter, update, and review candidate and employee information in an HRIS.Experience with UKG/Kronos or similar HRIS/payroll system strongly preferred.Ability to maintain documentation accuracy, version control, and confidentiality.Ability to recognize incomplete documentation, process errors, or workflow issues and escalate them appropriately to HR leadership.Work Environment and Physical DemandsWork Environment: The work environment is typically an office setting with moderate noise and regular interaction with applicants, employees, and hiring managers.Physical Demands: This role is primarily office-based and may require sitting, standing, walking, reaching, speaking, hearing, and occasional lifting up to approximately 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Employment Opportunity Statement