Property Manager

Property Manager Annie Malone Children & Family Services | St. Louis, MO Why Join Annie Malone? Be part of a historic organization that has been serving the St. Louis community for over 137 years. Your work will directly support safe, functional environments for children, families, and staff-making a meaningful impact every day. Position Summary Annie Malone Children & Family Services is seeking a highly organized, solutions-driven Property Manager to oversee the day-to-day operations, maintenance, and improvement of agency facilities. This role is responsible for managing contractors and vendors, supervising maintenance operations, coordinating construction and repair projects, and ensuring all properties, grounds, and vehicles are safe, functional, and aligned with agency needs. This position plays a critical role in supporting agency operations by maintaining environments that allow our staff, children, and families to thrive while ensuring compliance with all safety and regulatory requirements. Key Responsibilities Facilities, Fleet, Grounds & Maintenance OversightOversee all agency properties to ensure spaces are clean, safe, functional, and well-maintainedSupervise and coordinate the work of maintenance techniciansConduct routine inspections and identify repair or improvement needsManage and track maintenance requests through Salesforce, ensuring timely response and resolutionOversee exterior grounds maintenance across all properties, including landscaping, debris removal, snow and ice management, parking areas, and overall site appearance to ensure safety, cleanliness, and positive presentation of the agencyOversee agency vehicle fleet, including maintenance, upkeep, registrations, inspections, insurance, and coordination of repairs to ensure all vehicles are safe, compliant, and operationalOversee security systems across all properties, ensuring systems are fully operational, properly maintained, and up to date; coordinate service, troubleshooting, upgrades, and vendor contracts as neededManage fire and life safety systems, including alarms, sprinkler systems, inspections, and required testing; ensure all systems are compliant, functional, and properly documented in accordance with licensing and safety requirementsCoordinate and document fire drills, tornado drills, and other required emergency preparedness activities to ensure compliance and staff readiness Vendor & Contractor Management Manage relationships with vendors, contractors, and service providersObtain quotes, coordinate scopes of work, and ensure timely project completionMonitor vendor performance and hold contractors accountable to expectations and timelinesConstruction & Project Management Coordinate and oversee facility repairs, renovations, and construction projectsTrack timelines, budgets, and project progressPartner with leadership to prioritize and execute facility improvementsInventory & Asset Management Maintain accurate inventory of equipment, supplies, and facility-related assetsUtilize Salesforce to track inventory, assets, and maintenance-related dataTrack usage, manage ordering, and ensure proper organization and storageCoordinate deliveries and manage the receipt, storage, and distribution of agency assetsImplement systems to improve tracking, reporting, and accountabilityMoves & Space Coordination Plan and coordinate office and program moves, relocations, and space setupsEnsure efficient use of space across all agency locationsSupport operational needs related to staffing, program changes, or facility transitionsCompliance & Safety Ensure facilities meet all licensing, safety, and regulatory requirementsCoordinate inspections, documentation, and corrective actions as neededMaintain organized records of maintenance, repairs, vendor services, and safety complianceQualifications 3-5+ years of experience in property management, facilities management, or a related fieldExperience managing vendors, contractors, and facility-related projectsStrong organizational and project management skillsAbility to manage multiple priorities across locationsKnowledge of building systems (HVAC, plumbing, electrical, etc.)Strong problem-solving and decision-making abilitiesProficiency in Microsoft Office (Excel, Word, Outlook)Experience using Salesforce or similar systems for maintenance tracking, work orders, and inventory management strongly preferredValid driver's license required; Class E license and experience with vehicle maintenance preferredSchedule & Work Environment Full-time positionOccasional weekendsOn-site with regular travel between agency locationsAvailability to respond to urgent facility needs as they arise