Activity Assistant-Full Time

The Glen Scripps Ranch is hiring a Full Time Activities AssistantSchedule: Tuesday-Saturday 8a-430pmGeneral SummaryThe Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.Principle Duties Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc. Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc. Setting up the theater, popping popcorn and running projector as needed, including Saturdays Coordinate schedule of movies on in-house TV channel Track meeting space in meeting management software Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed) Create and place signage in mail room bulletin boards Accompany residents on trips and serve as trip leader (may require evenings and/or weekends) Assist with party planning, set up, hosting, as well as photography during events Assists Fitness Department as needed Other duties as assigned by Life Enrichment DirectorQualifications Two to three years general office and clerical experience preferred Strong written and communication skills Flexibility in work schedule, able to work occasional evenings or weekends Professional and approachable Strong computer skills, including Microsoft Word, Publisher and Outlook Ability to multi-task and keep accurate records in a fast paced environment Detailed, organized and self-directed, with excellent customer service skills High school diploma or GED