Senior Executive Assistant

Job Description About CoreforceCoreforce partners with law enforcement, fire, EMS, and public-sector agencies to deliver mission-critical technology that enhances safety, accountability, and operational effectiveness. Our solutions support agencies across the country in high-visibility, high-impact environments where performance and reliability matter. We are seeking a Client Success Manager - Enterprise (CSM III) to manage our largest and most complex enterprise public-safety accounts. Position SummaryWe are seeking a highly organized, proactive, and business-minded professional to serve as a hybrid Senior Executive Administrative Assistant and Entry-Level Chief of Staff. This role combines best-in-class executive support with strategic coordination and operational execution across a seven-member executive leadership team.The ideal candidate thrives in a fast-paced environment, exercises sound judgment, maintains strict confidentiality, and is eager to grow into broader strategic and operational responsibilities over time. This is an ideal opportunity for someone who wants to grow into a Chief of Staff, VP of Operations, or senior finance leadership role.This role is critical to increasing the CFO's leverage, improving cross-functional alignment, and ensuring disciplined execution of company priorities. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following: Strategic & Chief of Staff-Level ResponsibilitiesTrack company-wide OKRs, KPIs, and executive scorecards; monitor progress and escalate risksDrive cross-functional projects on behalf of the SLT (e.g., systems implementations, cost initiatives, headcount planning, process improvements)Identify operational inefficiencies and recommend process improvementsSupport preparation and coordination of board reporting materialsMaintain executive KPI dashboards and reporting cadenceAssist in organizing offsites, quarterly planning sessions, and strategic workshopsConduct research, analysis, and create executive-ready presentationsEnsure alignment across the seven executives on key initiatives and deadlinesExecutive Team SupportManage CEO calendar, travel, and meeting logistics with a focus on prioritization and time optimizationPrepare agendas, materials, and briefing documents for board meetings, investor updates, executive meetings, and strategic reviewsDraft, edit, and proofread executive communications (internal and external)Track follow-ups, commitments, and action items from executive and board meetingsManage CEO expense reportingManage high-priority workflows and special projectsHandle confidential and sensitive information with discretionOffice Operations & People ManagementDirectly manage and provide oversight to the Office Services AssistantDelegate and prioritize office-related tasks to ensure efficient daily operationsOversee office logistics including vendor coordination, supplies, facilities requests, and visitor managementEstablish and maintain office processes and standardsSupport company events, executive offsites, and internal meetings in partnership with the Office Services AssistantProvide coaching, performance feedback, and development guidance to the Office Services AssistantEnsure a professional, organized, and welcoming office environment aligned with company culture Mandatory Qualifications (Knowledge, Skills and Abilities)To be considered, candidates must have:7+ years of executive administrative experience supporting C-level leadershipPrior experience managing junior administrative staff or office personnel preferredExperience in SaaS, technology, or private equity-backed environments strongly preferredDemonstrated ability to operate with discretion and high confidentialityExceptional organizational and prioritization skillsStrong written and verbal communication abilitiesAdvanced proficiency in Microsoft Office (especially PowerPoint and Excel)Experience supporting board materials preferredProfessional maturity and executive presenceBachelor's degree preferred Core CompetenciesExecutive presence and professionalismStrategic thinking with strong attention to detailMaintain strict confidentiality around financial, personnel, and strategic mattersAbility to anticipate needs before they ariseStrong written and verbal communication skillsHigh ownership mentalityComfort operating in ambiguityAbility to balance tactical execution with strategic awareness What Success Looks Like in Year OneSeamless board and executive meeting preparationIncreased visibility and accountability on company-wide initiativesImproved cross-functional communication and follow-throughDemonstrated ability to independently lead select operational projectsSmooth, professional office operations with strong delegationEffective development and oversight of the Office AssistantCFO able to focus more time on strategic and financial leadership Growth Path· This role is designed as a development opportunity for someone who aspires to grow into a Chief of Staff, VP of Operations, or Finance leadership role. High performers will gain exposure to board-level strategy, financial operations, and executive decision-making. Physical Demands and Work EnvironmentThe physical demands described here must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This role requires the employee to have the ability to maintain a stationary and an upright position regularly. Regular movement within the office is required to access file cabinets, office machinery, and other resources. This role involves continuous operation of a computer and other office productivity machinery, tools, including a printer, and computer. Regularly, the employee changes their body position to assist in moving objects or gaining access to items. The capacity to convey information and concepts effectively for mutual understanding must be possessed by the employee. They must also possess the capability to share precise details during such interactions. Specific vision capabilities, particularly the ability to observe details at close range (within a few feet of the observer), are essential for performing tasks accurately. This role involves the occasional transportation of boxes weighing between a minimum of 5 pounds and a maximum of 30 pounds throughout the office to fulfill diverse demands. The employee occasionally carries out their responsibilities while being exposed to various outdoor weather conditions. NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Coreforce is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. The companies in the Coreforce are innovative technology leaders, delivering groundbreaking digital systems tailored for frontline professionals who rely on speed, accuracy, easy-to-access data, and transparency in their work. PSB is an equal-opportunity employer that promotes justice, advances equity, values diversity, and fosters inclusion. Coreforce is committed to hiring the best talent – regardless of race, creed, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.If you have a disability or special need that requires assistance or accommodation, please email recruiting@coreforcetech.com