Construction Project Coordinator

Company Overview From new construction or Remodel of Commercial, Industrial, Institutional, Hospitality, and Residential buildings, Faber Construction is your fully integrated construction manager and general contractor – with a fully integrated Civil department. Faber Construction has a strong history of customer service and integrity and is here to serve you. We are a locally owned and operated family business and continue to strengthen local communities in Washington State and Idaho. We pride ourselves on over 30 years of an impeccable reputation for quality, safety, scheduling, pricing, and service. Position Summary: The Project Coordinator role is mainly a support role, functioning as part of the Administrative Construction Project Team that includes the Project Manager, Project Engineer and Superintendent. The Project Coordinator’s responsibilities are a sub-set of the Project Manager’s responsibilities. The Project Coordinator acts as a liaison and Faber representative, mainly to Subcontractors and Vendors, but they also interact with Owners and Architects and as such should excel in communication and customer relations. At the same time a Project Coordinator is responsible for and assists with financial tasks and regulating legal and contractual compliance so they will have a strong sense of risk management and discretion to help safeguard Faber, its clients and contracting partners. Being part of the project team means a Project Coordinator will have good interpersonal skills, is able to work well with others, and has good understanding of the role of each team member. Responsibilities General Project Tasks/Support Assist with Prime Contract Execution and required Contract documentation – licensing, insurance, bonding, etc. Setup/facilitate setup of new projects in system – prime contracts, financials, directory. Track and manage State Public Work requirements – Intents, Affidavits, Certified Payroll; other filing requirements. Maintain documents in Procore and on Server – contracts, change orders, drawings and specs, meeting notes, etc. Add/Update Project Budget cost codes/categories in Procore. Set up and attend meetings as requested (including Faber project team meetings and OAC meetings). Provide other members of the Project Team with other Procore support as needed – glitches, permissions, reports, etc. Other Support tasks as needed/requested. Subcontractor/Suppliers – Contracts & Purchase Orders… Generate and process Subcontracts and Purchase Orders to Subcontractors and Suppliers. Generate and process Change Orders associated with Commitments issued. Track and review required Subcontractor and Supplier documentation for accuracy and completeness. Ensure Subcontractors are in compliance with all contract requirements (insurance, legal, LNI) Review and approve Invoices/Pay Applications received corresponding to Commitments issued. Facilitate Subcontractor exception payment requests or delivery method as needed. Close out requirements – warranties, O&Ms, filing, lien releases, etc. Owner Items… Prepare Owner Pay Application template for monthly billing, including lien releases. Update Accounting on finalized Owner billings and any billing or payment updates, issues, or anomalies. Assist with Owner Change Orders, writing and collecting/packaging documentation, as requested. Communicate/transmit Change Orders, Pay Applications, etc. to Owner/Architect for review & execution, as requested. Confirm/follow up on Owner Payment as needed. Schedule, prepare, and attend OAC meetings, as requested. Administrative Close Out requirements. Required: Experience with and able to navigate Microsoft Office Programs: Outlook, Excel, Word, Teams. Experience with and able to navigate traditional Computer file/folder structure. Experience with a project/process tracking software/program. Experience with or able to learn Procore Construction Management software. Experience with or able to learn Bluebeam (Construction PDF editing program) Understands general business customer & financial transactions – sales, customer service, order processing, accounts receivable/payable. Understands and uses professional business communication methods, grammar, language and etiquette (on phone, in email, in person, and at meetings (in person/video)). Pay: From $22.00 per hour Benefits: 401(k) 401(k) matching AD&D insurance Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance Ability to Commute: Mountain Home, ID 83647 (Required) Work Location: In person