Accounts Payable Specialist

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC's investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies.Come join us! Check out our web page https://inproduction.net/welcome/The Accounts Payable Specialist as a key member of the accounting team is responsible for accurately and efficiently entering vendor & payables information into our accounting systems (Microsoft D365 F&O and RAMP.) Expense processing includes coding invoices, routing for approval, PO matching and generating ACH, wire and check payments. Ensuring disbursements are made per vendor and/or company terms, this position will also be responsible for issuing 1099's, and other assignments as required.Develop and follow A/P best practices while utilizing RAMP's AP Automation software and Microsoft D365 F&O general ledgerReview, code and enter vendor invoices into the accounting system daily. Compare invoices to purchase orders and resolve any discrepancies prior to entering invoices in the accounting systemPay vendors by monitoring discount opportunities; payment due dates; verifying federal id numbers; scheduling and preparing checks; resolving payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop payments or purchase order amendmentsPost invoices and payments accurately and dailyReconciles vendor statements monthly to ensure all expenses are accounted for. Contact vendors for missing invoices as requiredSet up new vendors per company policyAssist in the monthly accrual process for expenses working with the accounting team to ensure all expenses are accounted forProvide excellent customer service to both internal and external customersRole is full-time in office to start with possibility of one day remote after 3 monthsOther duties as assignedRequirements3 - 5 years' accounts payable experience preferably in the events, distribution, construction or related industriesProven record of accuracy in a high-volume environment and maintaining poise and professionalism under pressureFamiliarity with RAMP or other A/P Automation (OCR) system, and Microsoft D365 F&O is a plusAccounting degree is a plus; candidates who possess solid understanding of transaction coding to company chart of accounts, departments and projects will be consideredExcellent communication, analytical, organizational skillsAttention to detail and deadline orientatedProfessional manner, positive attitude with excellent customer service skillsExperience with Microsoft Office applicationsPossess strong analytical, critical thinking and judgment skillsActs to raise issues to proper levelHolds self and others accountable for resultsDesire to help to automate, streamline and document processesSelf-starter with effective verbal and written communication skillsAbility to occasionally lift office products and supplies up to 20 poundsWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.This is a fulltime non-exempt, hourly hybrid role. Employees are eligible for one remote workday per week after 90 days of employment and up to two remote workdays per week after 6 monthsCompensation: $24.00-$28.85 BenefitsPaid Time OffMedical, Dental, VisionLife InsurancePaid HolidaysFloating Holiday401K Plan