Accounts Receivable Manager

Accounts Receivable Manager in Poughkeepsie, NY 12603Role and Responsibilities Introduction: HPI CannaHPI Canna is more than a cannabis company — we’re a passionate team building a sustainable future as a market leader in New York’s rapidly growing cannabis industry. Nestled on 434 acres in the heart of the Hudson Valley, our state-of-the-art cultivation, extraction, manufacturing, and distribution facility provides an ideal setting for our team to innovate, create and improve on the cultivation and delivery of the highest quality cannabis products. Our mission is simple yet powerful: to grow a healthy, equitable cannabis ecosystem by recruiting exceptional people and bringing best-in-class brands to market in collaboration with innovative partners at every level of the supply chain. From national industry leaders to locally rooted, social-impact pioneers, our partners choose HPI because we share their commitment to quality, continuous improvement, and community.At HPI Canna, you’ll join a diverse, collaborative team that believes in transparency, creativity, and purpose-driven work. Together, we’re shaping the future of cannabis in New York — responsibly, sustainably, with passion and excellence.Accounts Receivable Manager Role: The Accounts Receivables Manager plays a critical role in overseeing the end-to-end accounts receivable process, ensuring accurate and timely billing, payment processing, collections, and reporting. This role involves managing financial transactions related to customer accounts, maintaining ledger accuracy, and providing insightful reporting to support business decisions. The ideal candidate will have strong analytical skills, attention to detail, and experience in financial operations to minimize outstanding receivables and optimize cash flow This is a unique opportunity to step into a stimulating, challenging and rewarding environment with significant opportunity for growth, professional development and advancement.Accounts Receivable Manager Role: The Accounts Receivables Manager plays a critical role in overseeing the end-to-end accounts receivable process, ensuring accurate and timely billing, payment processing, collections, and reporting. This role involves managing financial transactions related to customer accounts, maintaining ledger accuracy, and providing insightful reporting to support business decisions. The ideal candidate will have strong analytical skills, attention to detail, and experience in financial operations to minimize outstanding receivables and optimize cash flow This is a unique opportunity to step into a stimulating, challenging and rewarding environment with significant opportunity for growth, professional development and advancement.Responsibilities: Invoice Generation and Management : Prepare and generate accurate invoices for goods and services provided to customers, ensuring compliance with company policies, tax regulations, and contractual terms. Review invoice details for accuracy, including pricing, quantities, and applicable taxes.Payment Application: Apply incoming customer payments to outstanding invoices in the accounting system, reconciling payments with bank statements and resolving any discrepancies promptly.Accounting for Discounts, Credits, and Returns: Process and account for customer discounts, credit memos, and returns in accordance with company guidelines. Ensure proper documentation and approval for adjustments to maintain financial integrity.Ledger Reconciliation: Perform regular reconciliations between the general ledger and the detailed subsidiary ledger for accounts receivable, identifying and resolving variances to ensure accurate financial reporting.Reporting and Analytics: Develop and generate key performance indicator (KPI) reports and interactive dashboards to track metrics such as days sales outstanding (DSO), aging reports, collection efficiency, and bad debt provisions. Use data visualization tools to provide actionable insights to senior management.Collections Activities: Manage the collections process by monitoring overdue accounts, sending automated and manual notifications, dunning letters, and making phone calls to customers. Negotiate payment plans, escalate issues as needed, and collaborate with legal teams for unresolved accounts to reduce bad debts.Process Improvement: Identify opportunities to streamline accounts receivable processes, implement automation where possible, and ensure adherence to internal controls and audit requirements.Compliance and Auditing: Maintain compliance with relevant financial regulations (e.g., GAAP) and support internal/external audits by providing necessary documentation and explanations.Team Leadership: Supervise and mentor junior accounts receivable staff, providing training on best practices and ensuring team performance aligns with departmental goals.Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.3–5+ years of AR experience; prior AR Manager or Senior AR Specialist experience strongly preferredStrong technical aptitude and comfort learning new systemsMeaningful Experience with ERP platforms (e.g., Distru, NetSuite, SAP, Microsoft Dynamics, QuickBooks Enterprise, or similar)Proficiency in Excel/Google Sheets (pivot tables, VLOOKUP/XLOOKUP, basic modeling)Excellent communication skills, both written and verbalStrong organizational abilities and attention to detailAbility to maintain professionalism in customer communications regarding outstanding balancesExperience in a high-volume or fast-growth environment is a plusWhat We’re Looking For A candidate who isProcess-driven, accurate, and reliableComfortable navigating financial systems and troubleshooting issuesAble to drive accountability on collections while maintaining positive relationshipsEager to improve systems, workflows, and reportingAble to thrive in a fast-paced, team-oriented environment