Interim Director of Business Services (CSBO)

JobID: 1499 Position Type: Administration/Director of Business Services Date Posted: 1/22/2026 Location: Administration Center Date Available: TBD Closing Date: 02/06/2026 Interim Director of Business Services (CSBO) Purpose of Position: To oversee the financial functions of the District, in collaboration with the Superintendent of Schools, ensuring the community assets are well-administered, maintained, and protected. Position Responsibilities: Prepares the annual tax levy and budget, and administers a budget control program. Meets the qualifications as listed in the School Code to be the legal school treasurer and fulfill via Board appointment, the duties of school treasurer. Assists the Superintendent with respect to data production/contract negotiation. Attends board meetings and prepares such reports for the Board as the Superintendent may request. Supervises the management of the financial affairs of the schools. Supervises all accounting operations and its personnel. Supervises the purchasing services and its personnel. Acts as advisor to the Superintendent on all questions relating to the business and financial affairs of the district. Serves as district treasurer and implements the district's investment policy. Advises the Superintendent on employee insurance and retirement benefits. Advises the Superintendent on property and liability insurance coverage. Assists in coordinating the district's registration process and implementing online registration. Assists in the determination of types of programs needed by the schools and makes appropriate recommendations. Prepares drafts of needed Board policies and administrative rules for the Superintendent's review and action. Serves upon assignment by the Superintendent as a resource to all other administrators in the district. Prepares state reports and claims as required, as well as state and federal grant reporting. Manages quality assurance/audits, including bid management, contract management, external audits, internal audits, risk management, vendor management, and benefits management. Submits transportation reports, supervises transportation, and works collaboratively with the Superintendent to resolve District-level transportation matters. Submits Nutrition Reports, supervises the nutrition program, prepares for nutrition audits, and is the liaison between the District and its food vendor. Serves as FOIA officer. Develops and implements a procurement process. Budget Preparation Gather facts and information affecting the district's revenues and expenditures. Prepare a tentative budget in the fall, prior to adopting the district's tax levy. Fine-tune the budget in the spring after tax levy is known and decisions regarding salaries, staffing, and major capital outlay expenditures are complete. Prepare and file the official state budget form. Tax Levy Preparation Estimate the district's assessed valuation and calculate the levy based on the tentative budget. Prepare and file official tax levy form. Cash Flow Analysis Monitor and forecast the monthly flow of revenues and expenditures to assist in investment planning and avoid any "surprises". Prepare periodic reports to keep the Superintendent and Board of Education informed. Investment Management Implement the district's investment policy emphasizing safety of principal while maximizing return. Periodically analyze investment plans, banking, and financial services to advise the Superintendent as to the best choice for the district. Fixed Asset Management Maintain an inventory of the district's assets, classified according to type and location, including value and depreciation. District funds and bank accounts Supervise accounting system and reconciliation of all accounts, including activity funds, petty cash and general checking accounts. Supervise business office personnel Provide overall direction and supervision to accounts payable and payroll. Plan and provide appropriate training in order to implement job functions. Audit Recommend the appointment of an outside auditor. Serve as the district resource during ISBE audits and outside audits. Prepare all backup documentation as requested by auditors. Work with auditor to ensure district compliance and all accounting standards and reporting requirements. Prepare state claims forms as required Provide training and assistance to school secretaries to ensure accurate attendance and bus reporting. Perform all necessary calculations and provide backup documentation for audit trail. Complete and file claim forms in a timely manner. State and Federal Grant Reporting Assist staff in preparing and filing all grants, budgets and documentation. Track expenditures and keep grant coordinators updated. File quarterly and final expenditure reports in a timely manner. Maintain backup documentation for audit trail. Salaries Prepare and maintain salary and deduction tables to be used for preparing payroll. Track staff eligibility for longevity stipends and prepare calculations for payroll. Prepare scatter grams and salary schedules during negotiations of teacher contracts. Obtain and analyze salary information for comparison basis. Employee Benefits Assists the Superintendent in administering employee insurance benefits, including health, dental and life insurance. Lead employee information meetings and open enrollment meeting. Lead benefits in-service for new employees. Research the market and periodically bid out insurance packages. Provide assistance to employees experiencing problems with coverage or claims. Assists the Superintendent in IMRF administration. Liability and Property Insurance Assists the Superintendent in supervising the district's property and liability insurance programs. Periodically evaluate programs to ensure competitive rates and satisfactory coverage and service. Supervise and administer the filing of all insurance forms and claims. Attend and participate in required meetings sponsored by the insurance cooperative (when applicable). Utilities Periodically evaluate usage and cost to ensure competitive and satisfactory coverage and service. Serve as a Resource Serve as a resource to assist all staff in ways they may effectively achieve the district goal of providing the best possible educational programs and services. Conduct ongoing research and statistical projects that will contribute to accurate planning and budgeting. Perform tasks and responsibilities as directed by the Superintendent. Training and resources Meet regularly with the Superintendent for discussion and sharing of information and ideas. Attend workshops and conferences to enhance knowledge and keep current. Other: Performs other related tasks as assigned by the Superintendent and other central office administrators as designated by the Superintendent. Travels to school district buildings and professional meetings as required. The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Position Organizational Relationship: Reports to the Superintendent and is a member of the Administrative Council Supervises the Facilities Manager and evaluates position's performance with the Superintendent Supervises the Business Department and all clerical help, evaluating their performance annually Terms of Employment: TBD Position Holder Qualifications: Knowledge of best practices in administration, program evaluation and staff supervision. Knowledge of data information systems, data analysis and the formulation of action plans. Knowledge of applicable federal and state laws regarding school district finance and transportation. Ability to communicate effectively with staff and parents. Ability to organize multiple tasks and conflicting time constraints. Ability to engage in self-evaluation with regard to leadership, performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Technologically proficient in a variety of applications and programs, as needed to perform the functions of the position. Demonstrates ability to exercise the responsibilities assigned to this position. Demonstrates ability to apply conceptual, human, and technical skills to a position of this type. Demonstrates ability to understand the implications of social, political, educational, and economic changes and their significance to the District. Is pleasant, positive, and able to contribute to a productive work environment. Education Bachelor's Degree required Master's Degree preferred CSBO Endorsement required Experience A minimum of five years of successful administrative experience. FLSA Status: Exempt