Administrative Associate I POOL

Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc.We are currently filling the following vacancies:* Full-Time Administrative Associate I, Student Services (Career and Testing Services)* Days and hours of work are Mon. - Thurs. 9:30am - 6pm and Fri., 8am - 4:30pmSpecific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions.Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to,Preparing and updating class schedulesAssisting with and monitoring textbook ordersTyping, photocopying, filing, scanning correspondenceTaking meeting minutesOrdering course materialsScheduling appointments and updating Outlook calendarsRouting mail and maintaining distribution lists for mail and/or emailCompleting purchase requisitionsMonitoring and ordering office suppliesCreating event and other marketing materials, flyers, and email blastsMaintaining and updating display casesProviding administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setupServes as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refundsPerforms data entry into various databases and tracking sheetsProvides back-up office support and front desk coverage as neededPrepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reportsSome positions may act as a liaison between the faculty and studentsSome positions may assist with completing, reconciling, and submitting annual budgetsSome positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipmentSome positions may assist with tracking departmental time sheets and leave requestsPerforms other duties as assignedHigh school diploma or the equivalentTwo years of office experienceExcellent computer, organizational, and human relations skillsMicrosoft Office experiencePreference will be given to candidates who:Are bilingual English/CreolePossess an associate degree in office technology, secretarial science or a relevant fieldWor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates).___________________This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years.Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available)All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special eventsThe right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time.______________________www.worwic.eduThis document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, 410-334-2899 or TTY 410-767-6960. Wor-Wic Community College is an equal opportunity educator and employer. Visit www.worwic.edu/Services-Support/Disability-Services to learn more.