Compliance Coordinator

Compliance CoordinatorDCi is seeking a Compliance Coordinator to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and elevate brands. As part of our team, you'll turn ideas into dynamic experiences through creativity and collaboration. At DCi, you'll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun! Primary Objectives of Position: The Compliance Coordinator ensures DCi vendors are properly onboarded, compliant, and ready for payment by maintaining accurate documentation, monitoring compliance status in Microsoft Dynamics, and supporting contract and insurance requirements. Additionally they assist with organizing, filing, and tracking of Client Compliance. This role partners with internal teams and vendors to reduce risk, maintain system accuracy, and support smooth operations across all regions. Major Areas of Accountability: Vendor Compliance & Readiness Manage vendor compliance requirements across all regions, ensuring vendors are properly onboarded, compliant with DCi standards, and cleared for payment. Proactively monitor vendor compliance status within Microsoft Dynamics and address gaps, expirations, or discrepancies. Maintain compliance for preferred vendors, including staffing and transportation partners, to support consistent coverage in core destinations. Documentation, Contracts & Insurance Maintain organized, audit-ready vendor records, including contracts, certificates of insurance (COIs), tax documentation, and compliance notes. Review vendor and venue agreements for modified or non-standard terms and collaborate with the Compliance & Systems Director on approvals and risk considerations. Coordinate COI requests through DCi's insurance provider and ensure insurance limits and documentation are accurately tracked and updated. Systems & Vendor Data Management Create, maintain, and update vendor records in Microsoft Dynamics and Business Central, ensuring accurate address, tax, and compliance data. Identify and resolve duplicate vendor records and ensure vendor data integrity across systems. Support Accounts Payable readiness and 1099 reporting through accurate vendor setup and ongoing maintenance. Cross-Functional Collaboration & Support Partner with teams across Operations, Finance, and regional offices to align vendor compliance and data management with company processes. Serve as a resource for vendor compliance inquiries and support internal stakeholders with reporting and documentation needs. Client Compliance Support Assist with filing, organizing, and labeling client contracts during and after the negotiations Ensure client files and account notes are up to date with negotiated terms Assist with creating contract templates for negotiated terms Save negotiation emails in Account Timelines for easy reference Knowledge and Skills Required Associate's or Bachelor's degree in Business, Operations, or related field (or equivalent experience). 13 years of experience in vendor compliance, operations, accounting support, or administrative coordination. High attention to detail and excellent organizational skills. Clear, professional communication skills (written and verbal). Proficiency in Microsoft Office; experience with Microsoft Dynamics and/or Business Central strongly preferred. Employee Benefits at DCi At DCi, our employees are the source of our success. Our benefit philosophy is to empower and incentivize our team by offering comprehensive plans and choices that protect their health and well-being; and that of their loved ones. We strive to be a preferred employer in our field by providing benefits that support your life inside and outside of work. Highlights of Our Benefits Package: Paid Time Off & Holidays 401(k) with Company Match (eligibility applies) Medical, Dental & Vision Coverage Flexible Spending Accounts (FSA, DCFSA) & Health Savings Account (HSA) Team Bonding Events & Wellness Classes and so much more! Benefit eligibility may vary based on employment status and length of service.