Administrative Assistant (Irvine)

Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events.About:Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years.Responsibilities:Process USPS, FedEx, UPS and outbound mailAssist Partners with proposals; print/bind as neededMaintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order.Order and manage office suppliesAssist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down)Assist with maintaining employee workspacesAssist in CORE Engagement Set upAssist in accounts payable (AP); scan, save and mail payablesAssist with accounts receivable, daily deposits and collectionsHelp support as backup on collectionsAssist with entering WIP adjustments and client invoicesAssist with facility and lunch coordinationConfirmation filing and fax distributionAssist with client insurance certificate distributionRFP searchRequirements:At least 1-year of Administrative Assistance experienceStrong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint)Basic QuickBooks experienceProficiency in data entryAbility to demonstrate professionalism throughout the workplaceAbility to multi-task effectivelyResponsible, reliable and ability to meet deadlines on a routine basisStrong communication and social skills