Executive Assistant (OC26045)

Executive AssistantOffice Location: Houston, TX preferredBusiness Function/Department: AdministrationGeneral Role Description: Provide comprehensive executive level administrative services to the President and CEO, primarily, and other executives and internal and external key stakeholders, as needed, exemplifying the Company brand on behalf of the CEO.Role Accountabilities:Proactively manage the CEO's calendar, scheduling meetings, appointments, and calls, ensuring accurate time allocation and conflict resolutionPlan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as neededPrepare documents, presentations, agendas, reports, and communications for distribution internally and externallyEvaluate incoming calls and other communications and inquiries; prioritize; and respond and/or refer, as appropriateOrganize domestic and international travel for the CEO, including flights, accommodations, ground transportation, and itinerariesMonitor expenses, prepare and process expense reports for the CEOManage sensitive matters with utmost discretion and confidentiality, ensuring company and personal information is protectedPlan, organize, and administer a variety of Company activities, as requestedProvide office operations assistance, including supplies management and office management, as requestedCoordinate with vendors for office services and maintenance, as requestedGeneral Employee Accountabilities:Bring full effort to bear on tasks assigned by managerGive manager best adviceGive earliest notice when work cannot be delivered as specifiedCooperate and collaborate with peers and interact cross-organizationally as specified by managerExemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal CommitmentComply with all Company policies, practices, and procedures and all regulations and lawsRecommend viable improvements proactivelyEnsure effective utilization of business tools and processes