Mailroom Assistant

Job Description We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current.Responsibilities:• Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately.• Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently.• Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency.• Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing.• Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures.• Track archived records and support document retention and destruction activities based on recordkeeping guidelines.• Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations.• Experience with document scanning and electronic indexing in a high-volume administrative or mailroom environment.• Familiarity with handling annuity-related forms, applications, checks, or other financial documentation.• Ability to process incoming and outgoing correspondence with a high level of accuracy and confidentiality.• Working knowledge of check handling, record logs, and basic financial document controls.• Strong organizational skills with the ability to manage multiple tasks and maintain detailed records.• Comfortable working in a hands-on role that involves frequent document movement, preparation, and tracking.• Proficiency with standard office equipment and basic computer systems used for scanning and document management.