Events Promotional Coordinator II, University Center New

DescriptionThe University Center invites applications for two (2) Events Promotional Coordinator II to play a key role in delivering exceptional experiences within the University’s conference, event, and scheduling operations primary in the University Center.Examples of Duties and ResponsibilitiesServe as primary client contact for conferences and events, providing responsive service, consultative planning guidance, site visits, and tailored solutions that enhance event quality, client satisfaction, and revenueDevelop comprehensive event plans including logistics, staffing, timelines, budgets, and compliance requirements while coordinating with campus partners (catering, facilities, AV, IT, parking, UMPD, etc.) and confirming final event setupsProvide onsite event leadership, ensuring smooth execution, directing service providers, resolving issues under pressure, and maintaining high standards for safety, professionalism, inclusivity, and guest experienceManage reservations and scheduling systems, ensuring accurate data entry, space/resource allocation, billing, reporting, and use of event technologies such as diagramming tools and digital signageSupport marketing and business development efforts by contributing to promotional initiatives, strengthening client engagement, enhancing brand visibility, and identifying opportunities for revenue growthEnsure policy compliance and risk management by communicating contracts, insurance, safety protocols, and minors-on-campus requirements while coordinating with risk management, legal, and public safety partnersFoster campus and community collaboration while supporting post-event evaluation, continuous improvement, professional development, inclusive practices, and flexible, team-oriented operationsMinimum QualificationsBachelor’s degree and event planning or event coordination experience or an equivalent combination of education and experienceSkills in event planning with experience in managing multiple concurrent events, coordinating logistics, and ensuring timely, seamless executionLeadership skills with ability to deliver quality guest experiences, resolve issues under pressure, and coordinate teams with clear communicationExperience in risk management, enforcing policies and safety regulations while coordinating with public safety and legal teamsProficient in event scheduling, data management, Microsoft Office/Teams, and event technologies including AV, diagramming, and digital signageEffective collaborator with ability to build cross-department and external partnerships and align stakeholders on shared event goalsAbility to support marketing and client engagement through strong writing, event evaluation, and continuous operational improvementExperience managing shifting priorities, supporting inclusive teamwork, and contributing to efficiency and a strong professional imagePreferred QualificationsThe preferred area of study is Hospitality Management or Business and MarketingAdditional InformationPosition Number: 000460, 116040Bargaining Unit: FOCUS-MFPEWork Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm*, 12 months/year (*varied schedule during events)Probationary Period: Six (6) months minimumBenefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.A Complete Application IncludesLetter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.Detailed Resume – listing education and describing work experienceThree (3) Professional References – names and contact informationThe University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.The University of Montana offers a wide variety of benefits. Please visit the Montana University System Benefits website for full information or contact our office if you have additional questions.