Job Program Manager Boys Ranch

Position: Program ManagerDepartment: J Bar J Boys RanchReports to: Chief Administrative Officer and Chief Executive OfficerPosition SummaryPrimary oversight responsibility for management and day to day operations of J Bar J Boys Ranch. Program Manager is responsible for promoting excellence in client relations and customer service, as well as engaging, motivating and supervising staff, volunteers and youth. Responsibilities additionally include, but are not limited to: ensuring contractual obligations with Oregon Youth Authority (OYA) and federal government are met or exceeded, follow-up and review of documentation, direct youth service as needed, develop and work within a balanced budget, and support J Bar J as a part of the Management Team.This is a full time, 40 hour per week position, primarily days Monday-Friday, but will include variable shifts including some nights, weekends and holidays. This position includes on call responsibilities.DUTIESQuality AssuranceResponsible for day-to-day Ranch operations while ensuring delivery and coordination of program servicesDevelop and monitor appropriate documentation of BRS/OYA requirements, along with state, county and any additional grant reporting requirements, includes case files, daily and personal logs, group and individual services and any other documentation needed or appropriateResponsible for regular and systematic review of program documentation, with verification all contractual, licensing and grant requirements are being metFollow through on complete documentation and program reports, as well as policies and procedures and any ongoing program updates as needed or requiredSupervise livability and maintenance of all Ranch buildings and living environmentsOversee kitchen and ensure menus are USDA Food and Nutrition Service compliantKeep current and accessible all emergency procedures, policies and contact informationEmergency contact for all Ranch Programs, inform CEO as needed/requiredMonitor medication dispensation procedures including documentation, storage, delivery of medication and destruction of unused medication, per Agency Policies and ProceduresAssist Case Managers in receiving referrals, administering intakes and assessments, and providing on-going case management, as well as working to develop individual Transitional Living PlansEnsure consistent, timely communication between program staff, parents of youth and referral sources, and communication with victim therapists as neededAssist Case Managers as needed to facilitate family mediations, and when appropriate work to problem-solve, reconcile and heal damaged family relationshipsEvaluate group and individual counseling skills, ability to follow rehabilitation curriculum and Master Service Plans; includes documentation, implementation and follow throughParticipate in and supervise recreational and discretionary activities with residentsManage limited caseload and maintain appropriate case management dutiesOversight of appointment scheduling relative to resident physical needs, medical, dental, clothing, etc., and provide transportation as neededDirect responsibility for scheduling home visits, authorized leaves, Ranch visits, school meetings and coordination of the sameSupervise and develop individual Transitional Service Plans and after-care resources for residentsCoordinate and facilitate site assessments for youth in transitionSupervise and implement effective utilization of Accountability Based Cognitive Restructuring program (ABCR) and Thinking, Changing, Rearranging curriculum (TCR) as well as sex offender component and therefore provide consistent accountability for all Ranch residentsEnsure completion of initial 24-hour Service Plan for new youth in placement and other caseload obligations in Case Manager absenceServe as a member of Management Team and Rehabilitation TeamDevelop and maintain data base, include BRS data, to document on site evidence of program long and short-term efficacyPersonnelDirect, supervise and evaluate Ranch employees with J Bar J and Ranch program standardsProvide initial new staff orientation & paperwork in conjunction with Human Resource DepartmentHire, promote and terminate in conjunction with Executive Director and Agency Policies and ProceduresIdentify, schedule and provide appropriate trainings for ongoing staff developmentEngage, motivate, support employees, as well as create a positive, cohesive teamDevelop and maintain appropriate scheduling ratios and review of timesheets for all Ranch staffResponsible for scheduling, planning and facilitating weekly treatment team and monthly All Staff meetingsResponsible for mediation and facilitation of initial steps in grievance filing procedures for youth, parents and all Ranch staffProvide specific, applicable feedback to all staff as to appropriate responses for client behavior patterns, and ensure accurate utilization of token economy systemBe familiar with all group curriculum and facilitate groups as neededFinancialRun operations for all Ranch departments, including personnel, within a balanced budget (in the black)Follow through contact and communication for all on-going and developing, grants and contractsProvide written approval for financial transactionsMaintain positive relationship, with regular and open communication with all funders and donorsWork in conjunction with J Bar J Youth Services, Management Team to recommend, implement and monitor new concepts for program and grant developmentOutreachLiaison to Clinical Consultant, J Bar J Learning Center and Polygraph ExaminerLiaison between J Bar J Ranch and OYA Program Analyst.Liaison to J Bar J Maintenance Department and supervision of Community Service projectsLiaison between Ranch staff, youth, parents, relevant state and federal agencies, referring professionals, parole/probation officers, court system and others to meet program needsAssist with tours, public speaking, marketing and alumni outreach efforts as needRepresent J Bar J Youth Services on regional planning groups and community presentationsResponsible for coordinating preparation and daily operation of annual Horse ShowOther duties as directed or required by CEOQualificationsKnowledge, Skills and Ability: Knowledge of all phases of youth residential care, development strategies, curricula and philosophies, BRS standards and requirements, OYA policies and procedures, and Oregon Revised Statues relative to juvenile offenders. Demonstrate comprehensive understanding of ABCR Program model and related support modalities and have ability to effectively implement. Ability to effectively direct and supervise staff, interface with referring agencies, parents/guardians, schools, caseworkers, parole/probation officers and implement intervention strategies with delinquent youth and their families. Excellent written, verbal, interpersonal and computer skills including conflict resolution, mediation, group facilitation, including offender specific group counseling and skill building, and public speaking. Knowledge of budgets, grants and grant writing. Demonstrate excellent organizational skills and attention to detail, especially when dealing with program reporting and grant writing. Able to prepare concise, thorough documentation and reports. Able to remain in control during crisis situations and maintain a rational, professional demeanor at all times.Experience and Training: A master’s degree with major study in social work or closely allied field and one (1) year experience working with at risk youth, or a bachelor’s degree with major study in social work, psychology, sociology or a closely allied field and a minimum of three (3) years’ experience working with at risk youth. Experience in program development and implementation, residential programs, staff supervision and multiple project management. Preferred but not required, two (2) years sex offender specific training and/or treatment work. Valid Oregon driver license and CPR/1st Aid certification is required.