Executive Assistant

Job Title:  Executive AdministratorClassification: ExemptSalary: $65,000 - $70,000Position SummaryThis position provides executive support and development division support services to the Managing Partner, Industrial and the Industrial team. This position will work independently and under pressure to handle varied situations and activities while safeguarding confidential matters with discretion. Essential FunctionsAct as the point of contact between the executive and internal/external clientsAnswer calls for the executive and division, take and distribute messages to appropriate personnel, respond to inquiries from clients, vendors, and personnel withinthe scope of expertiseIn the executives' absence, if unable to assist directly, route problems and/or questions to the appropriate person, follow up, and reportProfessionally interact with executives and key managers of companies engaged in business with the organizatio,n such as clients, suppliers, and partnersAssist in coordinating meeting logistics: room set-up to accommodate the group, arrange refreshments or meals, and room tear-downComplete tasks including managing an active calendar of appointments, completing expense reports, and arranging complex travel arrangements (domestic and international)Produce brochures, proposals, handouts, letters, and presentations Update listings and create email blasts for distributionAssist with ground breaking ceremonies, including ordering signage for projectsObtain executives’ and business partners’ signatures on project documentsMaintain an efficient documentation and filing system that includes both electronic and physical file copies in an orderly and retrievable fashionOther Functions:Sort and distribute incoming and outgoing mailPrepare FedEx packages and track deliveriesResearch, collect information, and report findings on special projects as requestedRecord meeting minutesPerform administrative duties for other areas of the company as neededAssist with receptionist dutiesOther duties as assignedCompetencies:Detail orientedHigh Degree of IntegrityInterpersonal skillsOrganizational SkillsAbility to Multitask Excellent communication skillsTime ManagementTravel LogisticsAbility to be entrusted with confidential informationAbility to work independently Technical Skills:Proficient in MS Outlook, Word, Excel, Adobe Acrobat and other computer programs as necessaryOperate office equipment such as copiers, personal computers, fax machines Required Knowledge, Skills, Abilities:Bachelor’s degree or minimum 3 years administrative assistance supporting an executive and department teamNC Notary Public (or willing to obtain at company expense)Prior Commercial Real Estate experience (preferred)Position Type / Expected Hours of WorkThis is a full-time, exempt position with normal working hours Monday through Friday, working 40 hours per week. However, as business needs become necessary, after-hours, holidays, or weekends may be required.TravelMinimal travel is required for this position.Supervisory ResponsibilitiesNo supervisory duties for this position.Work EnvironmentThis position operates in a professional office environment. The noise level in this work environment is usually quiet to moderate. Physical DemandsThe physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully: The employee is regularly required to talk or listen effectively. The employee is frequently required to sit, squat, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. Specific vision abilities required by this job include Close vision and Distance vision. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.EEO StatementThe Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.  In addition to federal law requirements, The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Company’s employees to perform their job duties may result in discipline up to and including discharge.