Office Manager

THE COMPANY:Juul Labs's mission is to transition the world’s billion adult smokers away from combustible cigarettes, eliminate their use, and combat underage usage of our products. We have the opportunity to address one of the world’s most intractable challenges through a commitment to exceptional quality, research, design, and innovation. Backed by leading technology investors, we are committed to the same excellence when it comes to hiring great talent.We are a diverse team that is united by this common purpose and we are hiring the world’s best engineers, scientists, designers, product managers, operations experts, and customer service and business professionals. If the opportunity to build your career is compelling, read on for more details.ROLE AND RESPONSIBILITIES:We are looking for an Office Manager for our Washington, D.C., headquarters who will report directly to the Chief Advisor to the CEO. The successful candidate will partner directly with Juul Labs executives based in D.C. and the Office of the CEO to ensure the headquarters is managed and operated effectively. The Office Manager will also serve as an executive assistant to a small group of senior executives at the company.The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with lawmakers, regulators, and other public and private sector stakeholders. The successful candidate will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive leadership team are a must. The ability to credibly and competently interact with executive assistants and managers within / outside of Juul Labs is essential. The successful candidate will be expected to execute tasks with minimal direction. The Office Manager must have the ability to accommodate flexible work schedule, based on the needs of management.KEY RESPONSIBILITIES:Manage operations at Juul Labs’ headquarters – including strategic oversight and execution of activities around budgeting and complianceLiaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requestsPlan, organize, and manage multiple calendarsBook travel and manage logisticsCollaborate closely with the Office of the CEO, and other executive functionsPlan and execute cross-functional eventsEnsure timely communications and handling confidential informationProject manage tasks to ensure follow-up to action itemsWork on several projects and priorities at once for multiple senior executivesWork with managers on team activities such as off-sites and retreatsHandle internal logistics including conference room management, meeting / event catering, etc.PERSONAL AND PROFESSIONAL QUALIFICATIONS:7 years’ experience as an executive administrative assistant in a fast paced companyClear and concise verbal and written communicatorExperienced travel and logistics plannerExperience working with cross functional teams within an officeExcellent ability to collaborate with othersAdaptable and resourceful in a dynamic environmentAbility to manage multiple competing priorities simultaneouslyDetail-oriented with strong problem-solving skillsAbility to own projects from start until successful completionProven ability to perform under pressure in a fast-paced environmentAble to demonstrate maturity, professionalism, and social acumen to maintain productive working relationships with internal and external constituentsEDUCATION:Bachelor’s degree preferredJUUL LABS PERKS & BENEFITS:A place to grow your career. We’ll help you set big goals - and exceed themPeople. Work with talented, committed and supportive teammatesEquity and performance bonuses. Every employee is a stakeholder in our successCell phone subsidy, commuter benefits and discounts on JUUL productsExcellent medical, dental and vision, disability, and life insurance, plus family support, wellness, legal, and employee assistance program benefits401(k) plan with company matchingPlus biannual discretionary performance bonusesJuul Labs is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive work environment for all employees and job applicants, without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. We will consider for employment qualified applicants with arrest and conviction records, pursuant to the San Francisco Fair Chance Ordinance. Juul Labs also complies with the employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Juul Labs in the US. SALARY RANGES:Salary varies by role, level and location, and is dependent on the cost of labor in a givengeographic region among other factors. These ranges may be modified at any time.SALARY RANGE:: $104,000 USD - $127,000 USD