Senior Associate - Office IL ($26.44 - $37.50)

Position Summary: Support the Chicago regional leadership team including Leasing, Operations, Asset Management and Construction by performing certain administrative, portfolio management and reporting functions. Position entails a variety of job duties to include project/portfolio management and administrative support. Job Duties: REGIONAL OFFICE Provide office service functions for regional team including front desk management, equipment and supplies procurement, contract management, fire life safety compliance & training, mail management, technology management, access control, work order management. Coordinate on site and off site events for regional team. Coordinate staff meetings, 3rd party manager meetings, project and special meetings, and monthly updates / executive presentations, as necessary. Assist Directors (and above) with expense reporting. Provide other general office support as needed. Maintain job aids and tool kits for regional office and 3rd party managers. Support records management for regional team. Coordinate necessary paperwork for approvals. Various ad hoc projects from time to time that support one or all of the departments. MARKETING AND OTHER INITIATIVES Participate in portfolio wide special initiatives and projects: prepare exhibits and compile packages (as needed) Collaborate with Marketing to maintain regional media wall inventory and content. FINANCIAL Prepare various monthly status reports. Review, code and approve all regional office invoices for expenditures. Support Sr Director with preparation of regional office budgets and forecasting Compile portfolio and property-level accounts receivables reports Compile monthly portfolio and property reports Support annual Strategic Plan and Forecast processes Minimum Qualifications / Other Expectations: 1 – 3 years of relevant work experience Bachelor’s Degree preferred Experience in a professional office setting Excellent computer, communication, and customer service skills. Proficient in Google and Microsoft Office platforms Detail oriented and able to prioritize tasks Organized, reliable, self-motivated, courteous, and patient Basic accounting and business acumen skills Real Estate License a plus Valid Illinois driver’s license, valid vehicle insurance, and reliable vehicle. Compensation: Base Pay Range: $26.44 - $37.50 Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits. About Us: Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community. We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles. Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #LI-Onsite