Admin/Financial Support Coordinator

Admin And Financial Support CoordinatorMidwest Stone Institute, a part of Barnes-Jewish Hospital is looking for an Admin and Financial Support Coordinator. The role focuses on high-level operational support and financial administration rather than Financial Administration: Managing Accounts Payable (AP) and accurately posting payments. Organizational Support: Scheduling and coordinating board meetings, which typically includes preparing agendas and meeting materials. Facilities Coordination: Overseeing maintenance scheduling to ensure smooth operations. Monday-Friday, hybrid position with expectations to be onsite several times during the month. Barnes-Jewish Hospital at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center. MSI is a mobile service provider of extracorporeal shockwave lithotripsy/treatments, laser, cryo ablation, and brachy therapy equipment and personnel. MSI services physicians and patients at hospitals and surgery centers in the St. Louis MSA for the treatment of stone disease, kidney/prostate cancer, and orthopaedic/podiatric tendon inflammation. This role handles invoicing, manages accounts receivable and payable, coordinates scheduling for 200 cases monthly, and oversees various administrative tasks. The position serves as primary contact for all accounts receivable functions during the annual audit. Oversees the scheduling logistics for approximately 200 cases per month, liaising with healthcare professionals, facilities, and administrative personnel to ensure seamless coordination with MSI clinical staff. Prepares invoices monthly leveraging accounting software (QBO). This involves harmonizing billing processes with existing contracts established with various facilities and hospitals, ensuring accuracy. Manages accounts receivable, reconciles A/R accounts and executes daily data entry of financial transactions. Collaborates closely with varied purchasing and accounts payable departments, retrieving purchase orders and proactively resolving any issues with outstanding invoices. Serves as primary contact during annual external audit for AR functions. Executes weekly vendor disbursements via checks, wires, and ACH payments, including initiating stop/void payments. Investigates and resolves payment discrepancies, liaising with vendors as needed. Collaborates with the Business Manager to develop and monitor vendor disbursement controls and procedures. Manages payments, conducts monthly reconciliation of vendor statements, and manages invoices and expense reports. Responsible for spearheading projects and focused on elevating operational efficiency and encompassing the adoption of cloud-based accounting software and initiatives Education: High School Diploma or GED Experience: 2-5 years Preferred Requirements: Bachelor's Degree Experience: 5-10 years Supervisor Experience: No Experience BJC Total Rewards: Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date Disability insurance* paid for by BJC Annual 4% BJC Automatic Retirement Contribution 401(k) plan with BJC match Tuition Assistance available on first day BJC Institute for Learning and Development Health Care and Dependent Care Flexible Spending Accounts Paid Time Off benefit combines vacation, sick days, holidays and personal time Adoption assistance To learn more, go to our Benefits Summary. *Not all benefits apply to all jobs The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer