Executive Office Administrator

About UsSparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.SummaryThis role is a dual-capacity position that balances day-to-day office administration for the Chicago office with executive-level administrative and operational support for the EVP of Event & Experience Operations. The role serves as a central connector for the Chicago office—supporting culture, onboarding, and employee experience—while also acting as a trusted administrative partner to senior leadership. This role is eligible to work a hybrid schedule, typically working 3 days per week in office based out of our Willis Tower location in Chicago, IL.Essential Duties & ResponsibilitiesChicago Office Administration & Employee ExperienceServe as the primary on-site administrative and cultural point of contact for the Chicago officeCoordinate office operations, including space readiness, supplies, vendor and delivery management, and light coordination with building management as neededSupport employee onboarding in partnership with HR, including office orientation, workspace readiness, and first-day experienceMaintain a welcoming, organized, and functional office environment that supports collaboration and connectionCoordinate internal office communications, updates, and logisticsSupport culture-building initiatives and employee engagement activities, including serving as an operational partner to Code 10 volunteers by coordinating logistics, timelines, and follow-throughAssist with planning and execution of internal meetings, team gatherings, and occasional in-office eventsExecutive & Leadership Support Provide executive-level administrative support to the EVP of Event & Experience Operations, including:Calendar management and schedulingTravel coordination and itinerary planningExpense reporting and administrative approvalsMeeting preparation, agendas, notes, and action-item trackingAnticipate executive needs and proactively support prioritization, preparation, and follow-upSupport executive communications, presentations, and special projects as neededMaintain strict confidentiality and discretion when handling sensitive informationOperational & Administrative SupportCoordinate meetings, conference room scheduling, and catering as neededServe as a liaison with internal partners (IT, HR, Operations) to support office and executive needsAssist with documentation, process organization, and administrative systems that improve efficiency and consistencySupport additional administrative or operational projects as assignedProvide occasional after-hours support to accommodate executive needs, events, or business priorities (anticipated to be minimal)Education & ExperienceBachelor’s degree preferred, or equivalent professional experience3–6 years of experience in office management, senior administrative support, or executive administrationProficiency with Google Workspace, Microsoft Office, and collaborative project toolsExperience supporting senior leaders or executives in a fast-paced environmentStrong organizational skills with the ability to manage multiple priorities simultaneouslyDemonstrated ability to exercise judgment, discretion, and professionalismExcellent written, verbal, and interpersonal communication skillsAbility to work independently, anticipate needs, and proactively solve problemsComfort working across teams and with employees at all levels of the organizationStrong attention to detail, positive attitude, and service-oriented mindsetWhat We OfferFreeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.Medical, Dental, Vision InsuranceTuition ReimbursementPaid Parental LeaveLife, Accident and DisabilityRetirement with Company MatchPaid Time OffSalary range of $59,700 - 85,000 based on level of experienceDiversity CommitmentAt Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.