Staff Accountant: Internal Accounting & Finance

Gross Mendelsohn, one of the Mid-Atlantic’s leading independent CPA and advisory firms, is seeking a highly organized, detail-oriented Staff Accountant to join our Internal Accounting & Finance Department.This is NOT a client-facing or billable role. This is a critical internal position responsible for supporting the firm’s financial operations, including accounts receivable, accounts payable, collections support, payment processing, reconciliations, billing support, and related internal accounting activities.As the firm continues to grow and modernize its internal infrastructure, systems, and reporting processes, this role will work closely with the Controller and internal leadership to help ensure the accuracy, timeliness, efficiency, and control of core accounting processes. The ideal candidate will be comfortable working in a professional services environment, handling confidential financial information, and supporting partners, professionals, vendors, and internal stakeholders with a high level of responsiveness and professionalism.Key ResponsibilitiesAccounts Receivable & Collections SupportManage the firm’s accounts receivable process and monitor outstanding receivable balancesProcess client payments, including ACH, portal payments, checks, and wiresApply payments accurately within firm client and accounting systemsMonitor aging reports and coordinate with partners and engagement teams regarding outstanding balancesSupport the firm’s collections process by tracking receivables, coordinating internal follow-up, and assisting with timely resolution of outstanding balancesMaintain accurate AR records and assist in resolving billing or payment discrepanciesRecord daily receipts and assist with bank reconciliation processesFollow established documentation standards and internal control procedures related to client receipts and payment applicationAccounts PayableProcess vendor invoices and ensure accurate coding, documentation, and approval prior to paymentMaintain vendor records, documentation, and related payment informationPrepare and process vendor payments, including ACH, check, and electronic paymentsEnsure vendor payments are made accurately, timely, and in accordance with firm policies and approval workflowsRespond to vendor inquiries regarding payment statusAssist with tracking recurring expenses, subscriptions, and other ongoing vendor commitmentsSupport internal controls over vendor setup, invoice approval, payment processing, and accounting documentationTime and Billing System SupportSupport the setup and maintenance of client accounts across firm systemsAssist service lines with billing, invoicing, and related administrative supportProcess updates and adjustments to client records in response to partner, engagement team, and operational needsAssist with accounting system updates, process changes, and related transition activities as the firm modernizes its internal finance platformHelp maintain accurate client, billing, and payment records across applicable firm systemsInternal Financial OperationsAssist with bank reconciliations and financial account reconciliationsSupport month-end and year-end accounting processesMaintain accurate documentation for accounting records and transactionsAssist with financial reporting and ad hoc requests from the ControllerSupport internal accounting process improvements and documentationAssist in maintaining strong internal controls over receipts, disbursements, vendor records, and accounting documentationSupport the continued modernization of the firm’s internal accounting processes, systems, reporting, and documentationCollaborationWork closely with the Controller and internal leadership to maintain financial accuracy and timely accounting processesCoordinate with partners, engagement teams, and internal departments regarding receivables, payments, billing matters, and accounting inquiriesProvide timely, professional, and accurate responses to internal and vendor inquiriesSupport internal accounting initiatives, process improvements, and documentation effortsHandle confidential financial, client, vendor, and firm information with discretion and professionalismPerform other duties as assigned