Administrative Assistant I

Job Descriptions:Duties:The ideal candidate will have Music or Entertainment experience and have experience supporting a high-level executive with discretion and confidentiality. Must be very efficient and highly attuned to the smallest of details. Multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A "can-do" attitude is essential. Prior marketing and/or administrative experience in a professional environment is ideal.Manage the scheduleSet up meetings, conference callsHandle administrative dutiesProcess travel & entertainment expensesBook travel, accommodations, car servicesCreate and maintain presentations and other project work as assignedInvoice paymentsBook travel, arranging meetings and conference calls, covering phone lines, managing calendars, and coordinating verbal and email requests.Assist in the updating of department/artists' calendars, timelines, schedulesOrder, manage, and maintain office supply inventoriesSkillsAbility to interact comfortably and effectively with employees of the company at all levels including Senior ManagementAbility to interact comfortably and effectively with external partnersStrong administrative, organizational and creative skillsStrong computer skills are a plus - understanding of Microsoft Office and basic audio/video formats is essentialStrong PowerPoint Skills is a mustAbility to work under high pressure and speedGreat social and interpersonal skillsAbility to keep information highly confidentialMust be flexible and able to multi-taskMust have a flexible schedule - Shift Hours Vary - May work nights & weekendsRemote position until the stay at home order is liftedForward thinkerThe ability to take the initiative & can anticipate the next steps ahead.Must have a high level of professionalism and can handle confidential and sensitive client data accordingly.Excellent Communications skillsAdditional:Entertainment IndustryExecutive Administrative SupportMicrosoft PowerpointMS Office