HR Assistant
Summary/Objective: The HR Assistant plays a crucial role in supporting the Human Resources department by assisting with various administrative tasks and HR functions. This position is responsible for maintaining HR records, coordinating HR processes, and providing essential support to HR staff, employees, and management. The HR Assistant is a key contributor to maintaining a smooth and efficient HR operation within the organization.
Essential Functions: Specific duties include, but are not limited, to the following:
HR Records Management:
Maintain and update employee records, ensuring accuracy and compliance.
Assist in organizing and archiving HR documentation, including personnel files.
Recruitment Support:
Utilize HRIS to manage position requisitions, job descriptions and post job openings.
Communicate with management and candidates on hiring selections and pre-hire process.
Schedule interviews, prepare interview packets, and assist with reference and background checks.
Prepare employment offers, coordinate and conduct pre-hire drug screen testing.
Benefits Administration:
Assist employees with benefits-related inquiries and forms.
Assist in the coordination of benefit enrollments and elections during open enrollment periods.
Orientation and Onboarding:
Utilize HRIS workflows to prepare and conducting new hire onboarding with candidates.
Ensure smooth processing and communication between IT, managers, and trainers in the scheduling and completion of new hire orientations and applicable trainings.
Employee Records and Reporting:
Generate HR reports as needed, including headcount reports and turnover analysis.
Compile data for compliance reporting and audits.
HR Communication:
Assist in creating and distributing HR-related communications, such as policies and announcements.
Maintain HR bulletin boards and digital information portals.
Employee Inquiries:
Respond to employee inquiries related to HR policies, procedures, and benefits.
Escalate more complex issues to HR staff as appropriate.
Compliance Assistance:
Assist in ensuring HR practices comply with applicable labor laws and regulations.
Assist with record-keeping related to compliance requirements.
Training and Development Support:
Coordinate training sessions and workshops for employees.
Assist with training material preparation and distribution.
General Administrative Support:
Provide general administrative assistance to the HR department, including scheduling meetings and managing calendars.
Order and maintain office supplies for HR.
Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.