Warehouse Administrative Assistant (IPS Industries Inc.)

About IPS Industries, Inc.IPS Industries has been aleadingglobal manufacturer in the packaging industry since 1985. Operating three strategically located distribution centers nationwide, IPS Industries is a minority-owned and operated corporation, headquartered in Cerritos, CA.Our mission is to offer the most extensive line of high-quality packaging with service that exceeds every expectation and lowers the overall cost of ownership to our valued customers.Ourproductlines consist of customizable packaging for major retailers, supermarkets, restaurants, airlines, hotels, hospitals, and industrial sectors along with packaging solutions in the home improvement and automotive industries.On top of our commitment to providing quality solutions, IPS is also dedicated to making sure we continue to strive to bring new and innovativeproductsto the packaging industry, along with offering sustainable packaging solutions that challenge each process of our supply chain to be energy efficient and on top of recycling practices.Job descriptionWe are seeking a highly motivated and organized administrative assistant to support our warehouse operations in Cerritos, Ca. This position requires a multi-tasking individual to thrive in a fast-paced environment. The ideal candidate has a solid background in warehouse admin and assistant experience and will take a proactive approach in all aspects of administrative duties working closely with the warehouse manager.Schedule: 8-hour shift; Monday to FridayEssential Functions and Key ResponsibilitiesEnsure smooth implementation of processes in placeServe as a liaison between warehouse staff and other departments within the companyRespond to emails and phone inquiries: From customers, suppliers, and internal stakeholdersOrganize and maintain physical and electronic files: Related to warehouse operationsPrepare shipping and receiving documentation: Including packing lists and invoicesAssist in planning and organizing inventory counts and auditsPerform general administrative tasks: Such as filing, photocopying, and maintaining office suppliesQuality control: Inspect products to ensure they meet specified standardsHands-on warehouse work: Assist with repacking, handling, and organizing inventoryCollaborate with the warehouse team: Participate in day-to-day warehouse activitiesContribute to process improvement: Identify opportunities to enhance efficiency and effectiveness in warehouse operationsRequirementsAssociate degree (preferred)1 year of administrative experience (preferred)Excellent time management skills: Ability to efficiently manage time and prioritize workMultitasking and prioritization: Capacity to handle multiple tasks and prioritize work effectivelyAttention to detail: Ability to notice and address small details to ensure accuracyProblem-solving skills: Capability to analyze situations and find effective solutionsProficient written and verbal communication skills in English and Spanish preferred: Clear and effective communication in both written and spoken formsStrong organizational and planning skills: Ability to organize and plan tasks efficientlyProficiency with MS Office Suite: Particularly strong skills in MS ExcelExperience with ERP Systems preferred (Microsoft Navision Dynamics)Physical ability: Capable of lifting up to 25 pounds, essential for hands-on warehouse workBenefitsCompetitive hourly compensation401(k) retirement planPaid vacation and sick leaveMedical, dental, and life insurancePerformance-based raises to recognize your contributions$20 - $22 an hourJ-18808-Ljbffr