Administrative Assistance

About Doctor Lawn Landscape Management At Doctor Lawn, we’re dedicated to maintaining outdoor spaces with passion, professionalism, precision, and pride. We care about beautiful lawns just as much as we care about the people behind them, our team. Our work is backed by systems, technology, and a commitment to excellence. If you thrive in a fast-paced environment and love organizing chaos into efficiency, this is the place for you. Job Summary We’re seeking a strong, resourceful Administrative Assistant to serve as the backbone of our office operations. You’ll be the person who keeps things running smoothly, ensures documentation and workflows are on point, and supports our operations teams with key systems like QuickBooks, Fleetio, and purchase order control. This is not your typical admin gig. We need someone who can juggle multiple platforms, coordinate across departments, organize paperwork like a pro, and elevate the way our office functions. What You’ll Do Office Operations & Workflow Coordination Manage office admin functions to keep work flowing efficiently. Own the purchase order system from creation through approval and filing. Monitor and respond to office requests, emails, and communications. Maintain organized and accurate electronic and physical filing systems. Draft, edit, and finalize internal documents, memos, and reports. Financial & Accounting Support Maintain and process accounts in QuickBooks. Coordinate vendor invoices, bill payments, and expense tracking. Reconcile accounts and assist with month-end close processes. Support payroll documentation and timesheet coordination. Technology Operations Operate and maintain systems including Fleetio (asset & fleet management). Administer additional operating systems as needed (job scheduling platforms, CRM, team communication tools, etc.). Train team members on system use and best practices. Troubleshoot user issues and follow up to resolution. Communication & Coordination Serve as a central point of contact between office staff, field crews, and vendors. Schedule meetings, appointments, and service calendars. Prepare correspondence and relay information internally and externally. Support HR admin including onboarding paperwork and tracking certifications/licenses. Who You Are We’re looking for someone who is: ✔ Highly organized and detail-oriented ✔ Comfortable learning and managing many software systems ✔ A clear communicator, both written and verbal ✔ Able to juggle priorities without letting things slip ✔ A proactive problem-solver — see a gap? You fix it Required Skills & Experience 3+ years administrative experience (operations or office coordination preferred) Strong QuickBooks experience (QuickBooks Online preferred) Experience with Fleetio or similar fleet/asset management software Comfortable with MS Office (Word, Excel, Outlook) and cloud-based platforms Experience with purchase order creation and control Ability to multitask in a dynamic environment Reliable, with a professional demeanor Nice-to-Haves Landscape/field services industry experience Experience with additional software like scheduling/ dispatch tools CRM or project management familiarity What We Offer Competitive pay Supportive team culture Opportunity for growth and cross-training Meaningful work where you make an impact