Administrative Manager

This position is responsible for overseeing key administrative functions, including Legal, HR, Insurance, General Administration, and providing executive support to the founders. The Administrative Manager will work closely with external partners and vendors to provide comprehensive support.RESPONSIBILITIES:EXECUTIVE ASSISTANTProvide direct administrative support to the three founders, including calendar management, travel arrangements, meeting coordination, and preparation of reports or documents as neededManage communication on behalf of the founders, prioritizing emails and correspondenceAssist in coordinating and organizing key meetings and company eventsLEGALCoordinate with external legal counsel for contract review and drafting as neededManage company filings (LLCs, DBAs, trademarks, etc.)Ensure contract compliance and renewal with clientsOrganize and document Manager/Member meetings, including minutes and corporate record maintenanceHUMAN RESOURCESOversee HR policies, including Employee Handbook, PTO, and Sick Time trackingManage employee benefits (medical, dental, vision, 401K) in coordination with external vendorsEnsure compliance with HR laws (State & Federal)Facilitate onboarding and off-boarding of employeesMaintain employee records and ensure payroll complianceINSURANCEManage company insurance policies, ensuring adequate coverage and premium trackingCoordinate any insurance claims and follow-upEnsure the company is properly insured for business operations and key personnelGENERAL ADMINOrganize company records and ensure proper documentation is maintainedAssist in organizing company eventsOFFICE MANAGEMENTOversee building management and maintenance issuesManage office supplies and equipment purchases as neededCoordinate with external vendors and services for office operations