S2481 Office Coordinator

Office Coordinator Recruitment #: S2481 Review Date: Immediate review | Open until filled Department: College of Liberal Arts & Sciences (Dean’s Office) Salary Rate: $2989-$4374 [Salary Steps] About Western Oregon University: Western Oregon University is a regional public, mid-sized university – committed to changing lives, strengthening communities and transforming our world. Located in Monmouth, the heart of Oregon’s lush Willamette Valley, WOU is about 20 minutes from Salem,the state’s capital and about 75 minutes from Portland, the state’s cultural hub. Western is one of Oregon’s oldest public institutions of higher education and was incorporated into the state system as a teacher training institution in 1882. The university offers undergraduate and graduate degrees in arts and sciences, education and professional areas. It’s known for small class sizes, a focus on sustainability and a diverse liberal arts education in a student-centered environment. Western is an emerging Hispanic Serving institution, with 41% of undergraduates being students of color. Position Summary: The Office Coordinator in the Dean's office within CLAS will have responsibilities, including messaging, office support, faculty assistance with grants, travel coordination, and communication within and between colleges. This position is intended to ensure a welcoming presence in the Dean’s Office, manage the Dean’s calendar, promote College events and achievements through social media and internal communications, coordinate travel for the office, manage supplies and inventory, organize events, oversee daily operations, maintain accurate and timely filing, support faculty in grant management in partnership with the Sponsored Projects Office, assist faculty and staff with travel authorizations and reimbursements, and provide additional support to the Dean and Dean’s Assistant as required. Western Oregon University provides visa support exclusively for Tenure Track employees in specialized positions with ongoing, long-term university appointments. This position does not qualify as specialized and is, therefore, not eligible for visa support. Click here for the complete position description which includes knowledge areas and preferred qualifications. Required Qualifications: ● 2 yrs general clerical experience which included typing, word processing, or other experience generating documents: OR an Associate’s degree in Office Occupations or Office Technology Required Application materials: You may submit all materials online at WOU Employment Application form available here - classified/faculty Cover Letter that addresses your qualifications for the position. Resume Western Oregon University is looking for equity-minded applicants who demonstrate a sensitivity to and appreciation for the complexity of the world. We draw our strength as a community from our variety of backgrounds, abilities, cultural experiences, identities, knowledge domains and means of expression. Women, Black, Indigenous and people of color, veterans, people who identify as LGBTQIA+, and people with disabilities are highly encouraged to apply for this position. All interested individuals are encouraged to apply even if they do not meet every one of the preferred qualifications listed. Background/Education Check: A criminal background check will be completed as a condition of employment. Education checks are processed for positions requiring a formal degree as a minimum requirement. Benefits: Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities. http://www.wou.edu/hr/benefits/ Equal Employment Opportunity: Western Oregon University is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We celebrate our inclusive work environment and encourage people of all backgrounds and perspectives to apply. We embrace our differences, and know that our diverse team is a strength that drives our success. Accommodation Requests: Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you require any accommodations, please email us at employment[at]wou.edu and we will work with you to meet your accessibility needs. Veterans Preference Applicants are eligible to use Veterans' Preference when applying with Western Oregon University in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq To stay informed about the progress of this search, we invite and encourage you to explore our career page at wou.edu/hr/employment/jobs/. Unfortunately, due to the volume, it is challenging for us to offer individual updates on the status of each application, and for that, we sincerely regret any inconvenience. We thank you for your patience and interest in employment at Western Oregon University. Job Type: Full-time Pay: $2,989.00 - $4,374.00 per month Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person