Executive Assistant

Position SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level support to senior operational leadership and serve as a key resource for the broader organization. This individual will play a critical role in ensuring executives remain organized, informed, and focused on strategic priorities while helping maintain a seamless office environment.This position blends traditional executive support responsibilities with office management duties. The ideal candidate is highly organized, proactive, and confident working with senior leaders in a dynamic environment. Success in this role requires exceptional judgment, adaptability, and the ability to anticipate needs before they arise.Key ResponsibilitiesManage complex executive calendars, scheduling priorities, and meeting logistics for multiple senior leaders.Coordinate and support executive meetings, including agenda preparation, meeting materials, and follow-up actions.Prepare, reconcile, and submit executive expense reports accurately and timely.Serve as a primary office resource, assisting employees and supporting day-to-day office operations.Prioritize and manage competing requests while maintaining a high level of professionalism and responsiveness.Build strong relationships across departments to facilitate communication and operational efficiency.Anticipate executive needs and proactively identify solutions to administrative and organizational challenges.Deliver exceptional internal customer service in a fast-paced, constantly evolving environment.Key Requirements5+ years of executive administrative or executive assistant experience supporting senior leadership teams.Demonstrated experience managing complex calendars, executive scheduling, travel coordination, and expense reporting.Previous experience supporting multiple executives simultaneously in a fast-paced corporate environment.Experience within healthcare, operations, finance, or other enterprise-level organizations preferred.Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.Exceptional organizational skills with the ability to multitask, prioritize effectively, and manage changing deadlines.Excellent verbal and written communication skills with strong executive presence and professionalism.Proven ability to be proactive, adaptable, resourceful, and customer-service oriented while working independently and collaboratively.