Payroll Specialist

Job DutiesResponsibilitiesPayroll ProcessingProcess and reconcile bi-weekly or semi-monthly payroll within company payroll and timekeeping systemsReview employee timesheets for completeness, proper approvals, and compliance with company policiesEnsure accurate allocation of regular, overtime, and premium pay to the correct project codesProcess employee deductions including benefits, retirement contributions, garnishments, and leviesMaintain compliance with federal, state, and local payroll tax requirements, including multi-state taxationTimekeeping & Labor ReportingEnsure all employee timesheets are submitted and approved according to company deadlinesMonitor compliance with project-based time reporting standards to support accurate job costing and billingReview labor distribution reports to confirm hours are charged to appropriate projects and cost categoriesAssist Project Managers and Project Accountants with labor corrections and reclassificationsSupport month-end close by ensuring labor postings are accurate and reconciledCompensation & Financial ReportingTrack and calculate PTO accruals, flex time balances, and related payouts according to company policiesProcess final pay and PTO payouts for employee terminationsReconcile payroll registers to the general ledger, including wage expenses, payroll taxes, and benefit deductionsPrepare payroll-related journal entries such as PTO accruals, bonus accruals, and payroll liabilitiesAssist with year-end payroll processes including W-2 preparation and reconciliationCollaboration & Continuous ImprovementServe as a primary point of contact for employee payroll and timekeeping questionsPartner with HR to ensure accurate pay rates, benefit deductions, and accrual policies are appliedCoordinate with Accounting to ensure labor costs are recorded accurately for project reportingSupport internal and external audits by preparing payroll documentation and reportsIdentify opportunities to improve payroll and timekeeping processes while maintaining strong internal controlsQualificationsEducationBachelor's degree in Accounting, Finance, Business Administration, or related field preferredEquivalent professional experience will be consideredExperience4+ years of payroll or accounting experienceExperience in an Architecture/Engineering or professional services firm strongly preferredExperience with project-based timekeeping and labor costing systems preferredSkillsStrong attention to detail and accuracyWorking knowledge of payroll regulations and tax complianceAbility to analyze payroll data and resolve discrepanciesStrong communication and collaboration skillsHigh level of integrity and discretion when handling confidential informationMSA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.Minimum Education RequiredHigh SchoolMinimum Experience Required4+ years of payroll or accounting experienceShiftFirst (Day)Number of Openings1Compensation$68,877.00 - $110,204.00 / HourlyPostal Code55107Place of WorkOn-siteRequisition ID3070Job TypeFull TimeJob BenefitsEligible employees also receive a comprehensive benefits package, including:Medical, Dental & Vision Insurance for employees and eligible dependentsPaid Time Off: Minimum of 17 days in the first yearPaid Holidays: 8 holidays annuallyPaid Parental Leave: 2 weeks for both parents, with additional paid leave for birth parentsEmployer-Paid Insurance: Life, short-term disability, and long-term disability coverageEmployee Stock Ownership Plan (ESOP): As a 100% employee-owned company, eligible employees receive company shares at no cost401(k) Retirement Plan: With a generous employer match that is immediately 100% vestedShort-Term Incentive Program (STIP): Annual performance-based bonus opportunityApplication Linkhttps://careers-msa-ps.icims.com/jobs/3070/job?utm_source=dciconsultinggroup_integration&iis=Job+Board&iisn=DCI+Consulting+Group