Golf Operations Administrative Assistant

Under general supervision, performs administrative duties in support of management, including the preparation of correspondence and reports, screening telephone calls, operating all office and word processing equipment, and coordinating various functions connected to the administration of golf operations at Bandon Dunes. Assignments may involve work of a confidential nature and require a working knowledge of Company and department policies, practices, and procedures.About Bandon Dunes Golf ResortBandon Dunes is a world-class golf resort located on the Oregon Coast near the charming community of Bandon. Guests come to experience golf as it was meant to be at Bandon Dunes' six distinct golf courses. That includes five 18-hole courses, which all rank among the top 16 public courses in the United States, according to Golf Digest. The resort is also home to two 'Courses with a Mission': Bandon Preserve, an award-winning par-3 course, and Shorty's, which opened in 2024. All net proceeds from both courses fund the Bandon Dunes Charitable Foundation, supporting communities along the South Coast of Oregon.Beyond premier golf, guests delight in a variety of dining options at Bandon Dunes’ collection of restaurants. Whether you're looking to enjoy locally-sourced, Pacific-Northwest cuisine accompanied by an award-winning wine list or prefer kicking back in a Scottish-style setting with traditional pub fare and local microbrews, there is something for everyone.Working at Bandon Dunes is a dream for golf fans, outdoor enthusiasts, and hospitality professionals alike. The Bandon Dunes team works together to create trips of a lifetime for our guests. We are passionate stewards of our resort, community, and environment. As an endlessly curious group, we ask questions, share ideas, and always look for a better way. With a hard-working attitude, we help guide our guests through their pure golf experience, immersed in Oregon’s natural beauty and away from the demands of daily life.Essential Duties And ResponsibilitiesProvide administrative support to management, including typing correspondence and preparing reports, forms, newsletters, and publications.Coordinate appointments and travel arrangements for BDGR Directors of Golf and USGA staff.Welcome and assist visitors warmly and professionally.Manage incoming calls, take accurate messages, and route calls efficiently.Supervise BDGR golf operations, including supplies, facility work orders, and staff assistance.Maintain organized and confidential records, both physical and digitalContribute to the creation of content for external audiences, such as the BDGR website, flyers, newsletters, and presentations.Support departmental projects and foster positive inter-departmental relationships.Serve as a liaison between different Bandon Dunes departments.Assist in planning and coordinating Bandon Dunes Majors, USGA events, and other large-scale BDGR-hosted events.Assist in BDGR Golf Shops as needed to promote teamwork and cohesion among staffQualificationsHigh school diploma or equivalent. AA degree preferred.Two (2) years of experience in golf operations.Type 40+ wpm. Proficiency in word processing and spreadsheet software programs is preferred.Demonstrated quality written, verbal, interpersonal, and telephone communication skills.Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision; detail-oriented with strong organizational and time management ability.Understands and takes direction with an ability to manage time and work independently.Positive attitude, professional manner and appearance in all situations.Perks And Benefits For Full Time EmployeesComprehensive Benefits Package: Enjoy a well-rounded benefits package that covers your health, wellness, and financial future.Paid Time Off: Take the time you need to relax and recharge with our PTO plan.Free Golf Privileges: Tee off at some of the most iconic courses in the world with complimentary golf access.Quarterly Incentives: When our team meets resort-wide performance goals, we get rewarded. Complimentary Lunch: Stay energized with a complimentary lunch in our Staff Cafe during your shift.Resort Discounts: Save on dining and merchandise throughout the resort.Supportive Work Environment: Be part of a team that supports your growth and success, with opportunities to thrive in a collaborative atmosphere.Career Growth: Take advantage of continuous training and development opportunities to advance your career.At Bandon Dunes Golf Resort, we are proud to be an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.