Administrative Assistant

DescriptionWe are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors.Responsibilities:- Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.- Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.- Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.- Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.- Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.- Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.- Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.- Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.Requirements - At least 2 years of experience in an administrative support, office coordination, or similar role.- Strong proficiency with Microsoft 365 and confidence using digital platforms, databases, and office technology.- Clear written and verbal communication skills, with the ability to proofread and prepare clear correspondence.- Excellent attention to detail and the ability to manage multiple assignments with competing deadlines.- Demonstrated ability to work independently, use sound judgment, and handle sensitive information with discretion.- Valid driver's license and access to a personal vehicle for work-related local travel.- Experience supporting events, calendars, data entry, or reception-related tasks in an office environment. TalentMatchRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .