Construction Project Coordinator

Construction Project CoordinatorThe Project Coordinator plays a critical role in supporting project management teams for multifamily renovation or capital improvement projects. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced construction environment.Responsibilities:Provide overall daily administrative support to the project management teamEnsure daily adherence to project management protocols, with a focus on compliance and administrative accuracy across all active projectsAssist in researching, compiling, and submitting all documentation required for permitting and regulatory approvalsAssist in assembling and managing project submittals for client and engineering reviewAid in coordination of procurement and purchasing of major materials, ensuring cost control and timely deliveryHelp source subcontractors and vendors for project managersAssist in entering and maintaining project and lead data within the company CRM systemAssist in tracking and updating project schedules to reflect real-time progress and changesConduct job site visits to perform quality control checks and verify project standards are metHelp prepare detailed Subcontractor Scope of Work (SOW) documentsWork closely with the Project Management team to ensure client proposals are submitted accurately and on time.Aid in accuracy and completion of daily and weekly project progress reportsDevelop and maintain a preferred vendor list for the region based on metrics for cost, quality and reliabilityAssist in creating closeout binders for large projects - warranties, materials, data sheets, paint specs, inspection reports, permits, daily reports, final signoffs, etc.Help process and track change orders in a timely mannerReview and facilitate approval of invoices in accordance with project timelinesAssist in other duties as assignedSkills and Qualifications:2–5 years of experience in construction coordination, project administration - multifamily or renovation experience preferredAbility and willingness to occasionally travel long distances as necessary per project requirementsStrong knowledge of construction documentation, permitting processes, and project workflowsProficiency in CRM systems, Microsoft Office Suite, and project scheduling tools (e.g., MS Project, RedTeam, or similar)Excellent organizational, communication, and time management skillsAbility to manage multiple projects and deadlines simultaneouslyValid drivers license