Sourcing Specialist

Directly Reports To: Director of ProcurementJOB OVERVIEWThe Sourcing Specialist is responsible for identifying, vetting, onboarding, and managing a nationwide network of service vendors to support facilities maintenance operations across the United States. This role plays a critical part in ensuring consistent service delivery, competitive pricing, and strong vendor partnerships aligned with company KPIs and client expectations.Acting as a bridge between operations, vendor partners, and internal stakeholders, the Facilities Sourcing Specialist ensures that qualified vendors are strategically sourced, properly onboarded, and continuously evaluated to support both reactive and planned maintenance programs.Key ResponsibilitiesVendor - Sourcing & Network DevelopmentIdentify, recruit, and qualify service vendors across multiple trades (HVAC, plumbing, electrical, general maintenance, etc.) nationwideBuild and maintain a robust, geographically diverse vendor network to support client coverage requirementsProactively fill coverage gaps in underserved or high-demand marketsVendor - Onboarding & ComplianceManage end-to-end onboarding process including credential verification, insurance compliance, licensing, and background checksEnsure all vendors meet company standards, contractual requirements, and client-specific compliance expectationsMaintain accurate vendor records within internal systemsVendor- Relationship ManagementEstablish and maintain strong, professional relationships with vendor partnersServe as a primary point of contact for onboarding vendors during initial engagement phasesPromote accountability and alignment with service expectations, SLAs, and KPIsPricing & NegotiationNegotiate competitive labor rates, trip charges, and material markupsSupport cost control initiatives while maintaining quality service deliveryPartner with operations and estimating teams to validate market pricingCross-Functional CollaborationWork closely with dispatch, operations, and account management teams to align vendor capabilities with client needsSupport urgent sourcing efforts for emergency or high-priority work ordersContribute to process improvements within vendor management and sourcing workflowsWO Status OwnershipSourcing – This status flags WOs that require the Procurement Teams attention to locate and dispatch a vendor with a 3 day maximum SLTRequirementsJob Related KPIsSourcing Time Frame0 - 3 days SLTVendor Onboarding Productivity15-25 onboarded vendors per month.Vendor Hot Spot Analysis% of request vendor area built out.Month over month rolling 30-day reviewReporting RequiredWeekly Vendor Hot Spot ReportWeekly Sourced FIT Vendor ReportNew Initiatives / Opportunities Network Report – as neededQUALIFICATIONS2+ years of experience in vendor sourcing, procurement or facilities maintenance coordinationStrong understanding of facilities trades and service delivery modelsPositive and professional demeanorExperience managing vendor networks across multiple states or regions preferredExcellent negotiation, communication, and relationship-building skillsAbility to build positive relationships with other employees and vendors, while maintaining high productivity expectationsHighly organized with strong attention to detail and compliance requirementsProficiency in CMMS systems (Facil IT, Service Channel, Ecotraks, etc), vendor management platforms.Ability to prioritize and multitaskJ-18808-Ljbffr