Office Manager

We are looking for a meticulous and organized Office Manager to join our team in an on-site, full-time position at our offices in Manhattan. In this role, you will be the operational backbone of our office, overseeing day-to-day administrative functions to ensure a smooth, efficient, and professional work environment. You will manage incoming and outgoing mail and packages, coordinate with internal departments, oversee office vendors and supplies, and provide broad administrative support to leadership and staff.ResponsibilitiesOversee and manage all incoming and outgoing mail, packages, and shipments, ensuring timely and accurate distributionMaintain and organize office filing systems, both physical and digital, including document scanning and uploads to internal software platformsCoordinate office operations and procedures to ensure organizational effectiveness and efficiencyServe as the primary point of contact for office vendors, building management, and service providersManage office supply inventory, anticipating needs and placing orders as necessarySupport senior leadership and department heads with scheduling, correspondence, and project coordinationAssist with onboarding new employees, including workspace setup and equipment provisioningLiaise with the IT team to troubleshoot basic technical issues and coordinate equipment needsHandle confidential information with discretion and professionalismExperience & Qualifications4+ years of experience in an office management or senior administrative roleExcellent written and verbal communication skillsStrong attention to detail and organizational skills with the ability to multitask in a fast-paced environmentTechnology savvy and proficient in MS Office (Word, Excel, Outlook)Experience with office equipment including scanners, printers, and postage metersAbility to work both independently and collaboratively across teamsAbility to handle sensitive and confidential information with professionalismAbility to lift up to 50 pounds