Accounts Payable & Cashiering Clerk

Temporary Accounts Payable & Cashiering ClerkThe Wildbirch Hotel is seeking a highly organized and detail-oriented Temporary Accounts Payable & Cashiering Clerk to support the Finance Department during a critical operational period. This position is heavily focused on Accounts Payable processing, invoice management, vendor reconciliation, daily cash handling, and audit support while ensuring compliance with hotel financial controls and company policies.The ideal candidate will have a minimum of 2 years of accounting support experience, preferably in a hotel or hospitality environment, and possess strong administrative discipline, urgency, and accuracy. Hotel accounting experience is strongly preferred due to the complexity of multi-department revenue streams including Rooms, Food & Beverage, Banquets, Parking, and Retail.This role is critical to maintaining vendor relationships, preserving financial accuracy, and supporting the operational cash flow of the hotel.Primary ResponsibilitiesAccounts Payable AdministrationThe primary focus of this role will be managing the full Accounts Payable cycle.Review, verify, and process vendor invoices for paymentMatch invoices against purchase orders, approvals, and receiving documentationEnsure proper coding of invoices to General Ledger accounts and department allocationsVerify department head approvals prior to payment processingMaintain AP aging and ensure timely payments to vendorsResolve invoice discrepancies with vendors and department leadersProcess weekly check runs and ACH payment batchesMaintain organized AP filing systems (digital and physical)Reconcile vendor statements and investigate outstanding balancesMonitor recurring invoices and contract billingAssist with month-end AP accruals and closing supportMaintain compliance with internal control proceduresCashiering & Daily Revenue HandlingThis role will support daily hotel cash handling procedures and revenue accountability.Prepare and reconcile daily cash depositsVerify daily bank drops from Front Desk, Restaurant, Bar, and other cash outletsBalance cash drawers and investigate variancesMaintain petty cash logs and controlsReconcile cash over/short reportsPrepare deposit documentation for armored or bank deliverySupport daily revenue audit backup where neededMaintain cashier accountability logsEnsure all deposits are secured according to company policyVendor ManagementMaintain professional communication with vendors regarding invoice status and payment schedulesUpdate vendor files including W-9s and tax documentationAssist in setting up new vendor accountsEnsure proper documentation is collected for all vendorsMonitor vendor compliance requirementsFinancial Controls & ComplianceEnsure strict adherence to hotel financial policies and proceduresProtect company assets through accurate cash and invoice managementMaintain confidentiality of financial recordsAssist with internal and external audit preparationEnsure segregation of duties is maintained wherever applicableAdministrative SupportAssist Controller with administrative finance functionsSupport month-end reporting preparationOrganize financial documentationTrack and monitor invoice approvalsAssist with special projects as assignedQualificationsRequiredMinimum 2 years of accounting support experienceAccounts Payable experience requiredCash handling and cashiering experience requiredStrong understanding of invoice processing and account codingExperience with reconciliationsStrong organizational skillsHigh attention to detailStrong sense of urgency and follow-upAbility to manage deadlines effectivelyProficient in Microsoft Excel, Outlook, and accounting systemsPreferredHotel or hospitality accounting experience strongly preferredExperience with hotel PMS systems such as Oracle OPERA CloudExperience with hotel accounting systems such as ProfitSwordKnowledge of Food & Beverage cash controlsMulti-department accounting exposureKey CompetenciesThe ideal candidate must demonstrate:Strong accuracy and discipline in financial processingAccountability and ownership mindsetAbility to prioritize in a fast-paced environmentProfessional communication with internal and external stakeholdersProblem-solving capabilityConfidentiality and integrityTeam-oriented support mentalityPerformance ExpectationsSuccess in this role will be measured by:Timely and accurate invoice processingMinimal payment errors or delaysClean vendor reconciliationsAccurate daily cash balancingStrong audit readinessProper filing and documentation standardsTimely follow-up on discrepanciesStrong support to hotel operations and finance leadershipPhysical RequirementsAbility to sit for extended periodsAbility to lift up to 20 pounds (filing, supplies, boxed invoices)Ability to move between hotel departments for document collection and cash handlingWhy Join UsThis is an opportunity to join a team in a fast-paced environment and contribute directly to the financial discipline and operational success of a growing property. This role offers strong hands-on experience in hospitality finance and exposure to multiple revenue centers critical to operational success.