Administrative Assistant for Real Estate Agent

We are seeking a highly organized and proactive Administrative Assistants to support high producing Real Estate Agents at Keller Williams Indianapolis Metro North in Carmel, IN. The ideal candidate will be detail-oriented, customer-focused, and capable of managing multiple tasks with efficiency. This role is vital to ensuring smooth day-to-day operations, allowing the Agents to focus on lead generation, client engagement and closing transactions. Key Responsibilities: Client Communication: Act as the first point of contact for clients, responding to inquiries via phone, email, and social media with professionalism and courtesy. Scheduling: Manage the REALTOR's calendar, schedule showings, client meetings, and other appointments. Ensure timely reminders and follow-ups. Transaction Coordination: Assist in managing real estate transactions from contract to closing, including document preparation, scheduling inspections, and liaising with title companies, lenders, and other parties. Marketing Support: Assist with the creation and distribution of marketing materials, including listing flyers, social media posts, and email newsletters. Update property listings on MLS and other platforms. Database Management: Maintain and update the client database (CRM), ensuring all contact information, notes, and transaction details are current and accurate. Office Administration: Handle general office tasks such as filing, data entry, managing supplies, and maintaining an organized work environment. Event Planning: Assist in planning and coordinating open houses, client appreciation events, and other REALTOR-related activities. Research: Conduct market research, including property searches, comparative market analyses (CMAs), and tracking industry trends. Qualifications: Previous experience in a real estate environment or administrative role preferred. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with real estate software (e.g., MLS, Dotloop, CRM systems) is a plus. Ability to work independently and as part of a team. Strong attention to detail and problem-solving abilities. A positive attitude and customer service mindset. Benefits: Competitive salary based on experience. Opportunity to grow within the company. Access to ongoing training and professional development. Collaborative and supportive work environment. Job Types: Full-time, Part-time Pay: $30,000.00 - $50,000.00 per year Work Location: Hybrid remote in Carmel, IN 46032