AR Specialist / Project Accountant

AR Specialist / Project AccountantPosition OverviewWe are seeking an AR Specialist / Project Accountant to support a growing organization in the land reclamation and environmental restoration space. This role plays a key part in managing project billing, contract compliance, and accounts receivable processes across complex, multi-state operations.The company operates nationwide and specializes in land restoration, renewable energy support, civil infrastructure projects, and disaster recovery services, leveraging science-driven and technology-enabled approaches.Reporting Structure: Reports to: Assistant ControllerKey Responsibilities of AR Specialist/ Project Accountant: Review customer contracts to ensure alignment of schedules of values, retention terms, and billing requirements; initiate project setup in SpectrumCollect and coordinate new customer setup information and route to accounting for processingEstablish and maintain work orders in Spectrum, ensuring accuracy of billing and payment trackingInput project and change order data into Spectrum based on project manager updatesCreate pay classifications in HCSS for prevailing wage projectsCoordinate with project managers to ensure billing submissions meet contractual deadlinesPrepare and enter billing based on pay estimates and project documentationComplete lien waivers and payment applications required for customer invoicingApply finance charges to past-due accounts on a monthly basisDistribute customer statements and monitor aging reports on a recurring scheduleFollow up on overdue invoices and partner with internal and external stakeholders to resolve payment delaysEnter invoices into third-party billing platforms using Spectrum data outputsInvestigate and resolve discrepancies between HCSS and Spectrum systemsClose completed projects and associated work orders in both Spectrum and HCSSSupport outside sales efforts for select products as neededAssist with audit requests, bank examinations, and related reporting requirementsPerform additional duties as assignedQualifications of AR Specialist/ Project Accountant: 3+ years of experience in accounting or accounts receivable preferredStrong understanding of general accounting principles and billing workflowsProficiency in Microsoft Excel and Outlook; ability to learn ERP systems (Spectrum experience preferred)Demonstrated success in business-to-business collections and reducing outstanding receivablesStrong attention to detail, organization, and follow-through in a deadline-driven environment#LI-CC2#INMAY2026