Front of House & Outreach Coordinator

Help Us Deliver Exceptional Care — Be the Key to a Smooth, Positive Clinic Experience! Do you enjoy organization, teamwork, and making families feel welcome? Abacus Therapies is seeking a Clinic Administrator to support daily operations, enhance communication, and contribute to a warm, efficient clinic environment. As the first point of contact for clients and families, you’ll be essential in creating an organized, friendly space where therapy can flourish. What You’ll Do Welcome families and visitors; manage front desk communications Answer phones, relay messages, and support professional client interactions Coordinate and update daily schedules; communicate changes clearly to staff Support outreach and community engagement efforts, including communicating with prospective families, assisting with intake-related follow-ups, and maintaining positive relationships with referral sources Track clinic supplies, manage inventory, and order items as needed Assist with trainings: prepare materials, track attendance, and update records Support electronic data systems (e.g., CentralReach) Assist with onboarding and training new clinical staff Help ensure clinic is organized, professional, and ready for families Other duties as assigned to support clinic success You’re a Great Fit If You Have Associate’s or Bachelor’s degree 2+ years customer service or administrative experience Comfortable working with children (ages 2–16) Understanding of ABA, early childhood education and/or social services Strong communication, organization, and multitasking skills Ability to collaborate with families and clinicians RBT certification is a plus Why Abacus? Competitive salary: $40,000 - $60,000 per year Benefits: Health, dental, and vision insurance 401(k) plan with company matching Generous PTO + paid holidays Real opportunities for growth Supportive, team-focused culture where your ideas matter Join a team that values your work and impact. Apply today! www.AbacusTherapies.com Pay: $40,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Referral program Relocation assistance Vision insurance Work Location: In person