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This individual will handle AP and AR duties and work with the staff accountant while also running the administrative reception desk, answering phones, responding to inquiries and other tasks as assigned.
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Assist Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other shared areas. Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger.
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In this role, you will assist a team of Founding executives with calendar and travel management, expense reports, oversee reception, liaise with building services, vendor management, onboarding of new staff, assisting the Investor Relations team with annual investor meetings, presentations, events, database management (Salesforce) and more.
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Our client, a reputable law firm in Columbia, SC is hiring a Legal Intake Specialist for their onsite team. The ideal candidate is professional, well spoken, and has at least a year of experience in either a customer service, reception, or other administrative role.
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Works with the Care Coordinator to ensure that client schedules are filled with appropriate caregivers and confirmed weekly. Front desk reception answer and direct incoming phone calls; greet visitors in a friendly and professional manner.
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Marin Community Clinics is looking for a Dental Front Office Receptionist to perform clerical and client services tasks required for the greeting, registration, and processing of scheduled and unscheduled clients in the reception area.
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In North America, our services include office services such as reception/lobby concierge, mail center, and conference room management in addition to document processing services utilizing leading edge technologies.
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The NCS Site Manager manages a team of NCS Client support workers, DMH, DHS and Shelter Resident Transition caseworkers. The NCS Site Manger oversees the day-to-day activities at non-congregate shelter sites which can include reception/registration, feeding support, communicating, and receiving information, coordinating with Shelter Resident Transition Caseworkers and community recovery partners, and other duties as assigned.
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Foot and vehicle patrol of client property. Access control, badging and reception duties. Maintaining client expectations and protocol on site. High level of customer and client service.
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You will provide general administrative support through file management, CRM Maintenance, organizing distribution or marketing efforts, general office maintenance, invoicing, correspondence and provide cover for reception and answering phones as needed.
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Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
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Reports To: The Client Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. Provides reception or concierge (front of office) coverage as needed.
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At least 1 year of experience in customer service, hospitality, or client-facing receptionist positions. Keep our reception area clean and well-stocked. Answer client questions and provide information and education as needed.
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Supervise the reception of requests for information from medical records of patients in person, by mail or phone, from various sources from the community at large, and assures that authorizations are properly executed (according to HIPAA guidelines, federal, and state laws) for these requests for client information.
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Maintain the reception, pantry and mother's room areas, with daily walkthroughs, keeping these locations clean and free of clutter. The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs.
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FEATURED BLOG POSTS
Virtual Reality Job Interviews
With the advent of desktop computers, the arduous task of scouring through weekly job classifieds became a thing of the past. The mid-1990s brought about a new era where job seekers could easily search and apply for jobs online. The introduction of AOL's Instant Messaging feature provided an even faster means for employers and candidates to communicate and schedule interviews. As smartphones became more pervasive in the early 2000s, hiring managers increasingly used phone calls for screening and interviewing candidates. Despite this trend, over 80% of interviews still took place in person.
A Potential TikTok Ban?!
As you may already know, there has been a lot of talk lately about the possibility of a TikTok ban. While this has not yet come to fruition, it's important to consider the implications this could have for businesses and recruiters who rely on TikTok as a platform to market their brand, recruit new talent, and connect with their audience.
The Effects of Workplace Racism and Sexism
One day it's a covert statement to a mother returning to work after maternity leave. Another day it's a lingering gaze at an employee enjoying a culturally rich meal. These microaggressions (or sometimes macroaggressions) can take an employee from a confident, high-performer to one that feels insecure being themselves at work. Your employees engage with people with different ideas and feel most comfortable and valued when they can work without losing their cultural, racial, and gender identity. While most employers know this, why have workplace racism and sexism often been neglected?
When Rage Applying Strikes: How to Identify Unserious Candidates
As the job market remains highly competitive, we have seen a surge in "rage applying." This is when candidates apply to multiple jobs, often without considering whether they are truly interested in the role. Rage applying goes hand-in-hand with quiet quitting. Often, employees want to entertain the thoughts and feelings of leaving their job, but they aren't necessarily serious about leaving yet. Meanwhile, other employees engaging in this trend are actually trying to find a better role. As a recruiter, it can be hard to identify who are the real applicants in a sea full of quiet quitters, but understanding rage applying and identifying red flags will certainly help.
How to Increase Job Ad Exposure
In today's competitive job market, writing quality job ads is critical for attracting top talent to your organization. While networking and candidate referrals are prime real estate for finding qualified candidates, nothing beats the tried-and-true method of writing an extraordinary job ad. But while writing a great job ad is the first step, what's more important is increasing visibility. You could have the most detailed, well-written ad on the internet, but if no one sees it, then you are wasting time (and potentially money!). Employers often believe that job boards are the root of the problem, but you can learn how to increase job ad exposure by tweaking a few steps of your recruitment process.
How to Navigate Hiring Out of State
The job market has shifted significantly in recent years. The accelerated adoption of technology has not only pushed many companies into remote working arrangements but also increased the availability of supporting tools and technologies (i.e., video conferencing and collaboration software).
Building a Candidate Pipeline Through Internships
Building a candidate pipeline through a great internship program for local college students and recent graduates at local universities is a great and cost-effective way to attract and retain top talent. By offering meaningful and impactful work experiences, regular feedback, coaching, and mentorship, you can create a positive internship experience that will make your organization a sought-after destination for future employees. This not only benefits the organization in the short-term but also in the long-term, as you'll have a pool of well-trained and experienced candidates who may be interested in full-time employment once they graduate. Furthermore, building relationships with local universities and college students can increase brand awareness and build a positive reputation for your organization in the local community.