Wake County Public School System

Monday-Friday (occasional evenings or weekends) Position is available for Hybrid Telework workweek. Provides direct support and secretarial duties for Senior Director of K-12 Academic Enhancement.. Provides administrative support to the Senior Director of K-12 Academic Enhancement, Director of Advanced Learning Services, and Director of English as a Second Language (ESL).. Maintains K-12 Academic Enhancement departmental general ledgers; creates budget transfers as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by Senior Director of K-12 Academic Enhancement; serves as liaison for non-public schools that participate in Title II funding.. Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff; processes substitute teacher pay for teachers who attend professional development.

senior director

Overview:
POSITION TITLE (Oracle title)SECRETARY (SENIOR DIRECTOR) WORKING TITLESecretary-K-12 Academic Enhancement  SCHOOL/DEPARTMENTK-12 Academic Enhancement  LOCATIONCrossroads I, Cary, NC PAY GRADENoncertified Grade 23 FLSA STATUSNonexempt ELIGIBILITY FOR EMPLOYMENT CONTRACTNo WORK WEEK SCHEDULEMonday-Friday (occasional evenings or weekends) Position is available for Hybrid Telework workweek POSITION PURPOSE:Provides direct support and secretarial duties for Senior Director of K-12 Academic Enhancement. Responsible for scheduling, writing correspondence, emailing, providing customer service to visitors, routing phone calls, processing staff time records, responding to inquiries and requests, and managing and maintaining budget and payroll functions. MINIMUM QUALIFICATIONS:  KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)<ul style="list-style-type: square; margin-bottom: 0in; margin-top: 0px;"><li style="line-height: 12.6pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Considerable knowledge of Microsoft Office, including Word, Excel, and PowerPoint; Google apps:</li><li style="margin: 0.3pt 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Effective time management and organizational skills;</li><li style="margin: 0.2pt 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Excellent customer service skills with the ability to calmly route concerns to appropriate staff;</li><li style="margin: 0.3pt 0in 0in 0px; line-height: 12.65pt; font-size: 12pt; font-family: 'Times New Roman', serif;">Critical thinking and problem-solving skills;</li><li style="margin: 0in 6.8pt 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;</li><li style="margin: 0.1pt 24.9pt 0.0001pt 0px; line-height: 106%; font-size: 12pt; font-family: 'Times New Roman', serif;">Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports;</li><li style="margin: 0.15pt 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Ability to work independently without close supervision;</li><li style="margin: 0.2pt 29.2pt 0.0001pt 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Ability to establish and maintain effective working relationships with school system staff, students, parents, community groups, vendors, external agencies, and the public.</li></ul> EDUCATION, TRAINING, AND EXPERIENCE<ul style="list-style-type: square; margin-bottom: 0in; margin-top: 0px;"><li style="line-height: 12.6pt; margin: 0in 0in 0in 7.4667px; font-size: 12pt; font-family: 'Times New Roman', serif;">High school diploma or equivalent; AND</li><li style="line-height: 12.6pt; margin: 0in 0in 0in 7.4667px; font-size: 12pt; font-family: 'Times New Roman', serif;">Five years of experience in a secretarial or related field; AND</li><li style="margin: 0.05pt 0in 0.0001pt 7.4667px; line-height: 12.6pt; font-size: 12pt; font-family: 'Times New Roman', serif;">Experience in managing and maintaining budget and payroll functions; OR</li><li style="margin: 0in 12.85pt 0.0001pt 7.4667px; font-size: 12pt; font-family: 'Times New Roman', serif;">An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.</li></ul> CERTIFICATION AND LICENSE REQUIREMENTSNone  PREFERRED QUALIFICATIONS:<ul style="list-style-type: square; margin-bottom: 0in; margin-top: 0px;"><li style="line-height: 12.15pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Associate’s degree or equivalent technical training;</li><li style="line-height: 12.15pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Experience using Oracle business applications;</li><li style="margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Secretarial experience in school or academic setting.</li></ul> ESSENTIAL DUTIES AND RESPONSIBILITIES:<ol style="margin-bottom: 0in; margin-top: 0px;"><li style="line-height: 12.6pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Performs secretarial duties while prioritizing and completing tasks in a timely manner.</li><li style="margin: 0.05pt 26.7pt 0.0001pt 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Provides administrative support to the Senior Director of K-12 Academic Enhancement, Director of Advanced Learning Services, and Director of English as a Second Language (ESL).</li><li style="margin: 0in 12.75pt 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Maintains K-12 Academic Enhancement departmental general ledgers; creates budget transfers as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by Senior Director of K-12 Academic Enhancement; serves as liaison for non-public schools that participate in Title II funding.</li><li style="margin: 0.05pt 15.75pt 0.0001pt 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Communicates with school system staff and vendors concerning accounts payable items, as required to effectively clear outstanding financial obligations.</li><li style="line-height: 12.55pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Organizes and assists with logistics of various meetings for and within the department.</li><li style="margin: 0.1pt 29.45pt 0.0001pt 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff; processes substitute teacher pay for teachers who attend professional development.</li><li style="line-height: 12.6pt; margin: 0in 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Generates effective correspondence, presentations, reports, and other documents, as directed.</li><li style="margin: 0.05pt 0in 0in 0px; font-size: 12pt; font-family: 'Times New Roman', serif;">Performs other related duties, as assigned.</li></ol> WORK ENVIRONMENT/PHYSICAL REQUIREMENTSThis position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.  EFFECTIVE DATE:  5/2024 DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.

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