Geosyntec Consultants, Inc

Aspect Consulting, a Geosyntec Company, has an exciting opportunity for a Project Administrator in our Bainbridge Island or Seattle, Washington offices.. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure.. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.. Track accounts receivable and accounts payable as needed for project processing.. Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.

project administrator

Overview:
Do you want to build an impactful career to change the world for the better?  Aspect Consulting, a Geosyntec Company, has an exciting opportunity for a Project Administrator in our Bainbridge Island or Seattle, Washington offices. This position provides administrative and accounting support to our growing site investigation and remediation and environmental management practice areas, and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: <a href="http://www.geosyntec.com/careers/" target="_blank" rel="noopener">http://www.geosyntec.com/careers/</a>.

Essential Duties and Responsibilities:
<ul><li style="color: black;">Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:</li><ul><li style="color: black;">Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.</li><li style="color: black;"> Verify and/or edit project rate schedules and demographic data provided by Project Managers.</li><li style="color: black;">Ensure appropriate mark-ups, tax components and invoice designs are in-line with contract provisions.</li></ul><li style="color: black;">Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.</li><li style="color: black;">Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.</li><li style="color: black;">Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.</li><li style="color: black;">Track accounts receivable and accounts payable as needed for project processing.</li><li style="color: black;">Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.</li><li style="color: black;">Generate established systems reports, as required.</li><li style="color: black;">Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.</li></ul>

Skills, Experience and Qualifications:
<ul><li style="color: black;">High School diploma with a major in accounting or finance and 4 years (6+preferred) of related project administration experience preferably in a professional services firm, and/or in an engineering environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)</li><li style="color: black;">Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)</li><li style="color: black;">Knowledge of job costing, contract file administration and comprehension of project revenue. (required)</li><li style="color: black;">Working knowledge of Microsoft Office and proficiency in Excel. (required)</li><li style="color: black;">Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)</li><li style="color: black;">Accurate data entry, writing and editing skills. (required)</li><li style="color: black;">Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)</li><li>Ability to effectively present information to Project Managers, and other internal clients. (required)</li></ul>Below is the potential compensation range that we in good faith believe is applicable for this role at the time of this posting and is only applicable for jobs to be performed in the specified Washington locations below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Based on state and federal requirements, this position may be hourly and overtime-eligible or salaried eligible for straight-time overtime. Actual compensation will be determined based on education, experience, skill set and location. <ul style="margin-bottom: 0in; margin-top: 0px;"><li style="color: black; margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 12pt; font-family: 'Times New Roman', serif;"><span style="font-family: Arial, sans-serif; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial; color: #000000;">Minimum: <span style="font-family: Arial, sans-serif; background-image: initial; background-position: initial; background-size: initial; background-repeat: initial; background-attachment: initial; background-origin: initial; background-clip: initial; color: #000000;">$26.80 /hourly / Maximum: $44.00/hourly (Bainbridge Island / Seattle)</li></ul> We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

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