Ahtna, Inc

The Procurement Payables Clerk ensures the proper approval, and documentation of all purchase requests and high-volume deadline-driven accounts payable invoicing.. Process vendor/subcontractor invoices for payment by making comparisons to purchase orders/subcontracts, and material receiving reports to verify quantities, prices, payment terms, and freight charges within procurement thresholds.. 3 (three) or more years of accounts payable and/or procurement-related experience. Experience with computerized accounting software i.e., Deltek/Costpoint. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use a keyboard and video display terminal, and other office equipment.

procurement technician

Summary This position is responsible for performing daily accounts payable and procurement functions, month-end procedures, and various procurement duties. The Procurement Payables Clerk ensures the proper approval, and documentation of all purchase requests and high-volume deadline-driven accounts payable invoicing. The successful candidate will be able to demonstrate an understanding of accounts payable and procurement functions, strong time management, and excellent communication skills. The pay range for this position is $18.68/hour-$29.98/hour, please note this is a tiered position. Essential Duties and Responsibilities <ul><li>Set up vendors with the knowledge of 1099-Misc IRS guidelines.</li><li>Coordination and processing of all accounts payable including reviewing incoming accounts payable invoices and statements for accuracy and proper authorization/approval.</li><li>Assist in preparing control documents for use in reconciling payables, and transactions.</li><li>Process vendor/subcontractor invoices for payment by making comparisons to purchase orders/subcontracts, and material receiving reports to verify quantities, prices, payment terms, and freight charges within procurement thresholds.</li><li>Code, purchase orders, subcontractor invoices, costs, quantities, and actual expenditures for input into a cost collection system.</li><li>Correspond or communicate with vendors when necessary to correct or modify invoices received.</li><li>Provide support on vendor account issues both internally and externally.</li><li>Ensures all received payable invoices are entered timely or accrued to complete the monthly financial close.</li><li>Organizes and scans invoices to properly maintain an orderly and accurate filing system.</li><li>Coordinate delivery requirements with vendor and supervisor. Interface with PMs, accounting, and vendors to clarify invoice problems, prepare back charges, etc.</li><li>Perform project-related research, development, and/or interpretation of data that need to be performed with little supervision or instruction.</li><li>Assist with internal and external audits as they relate to accounts payable functions.</li><li>Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.</li><li>Maintain vendor master files including W-9.</li><li>Perform any other duties as assigned by management.</li></ul> Minimum Qualifications All Levels <ul><li>High School Graduate or General Education Degree (GED)</li><li>Proficiency with MS Office including Word, Excel, Outlook</li><li>Ability to analyze information, formulate decisions/recommendations and bring closure to issues</li><li>Strong attention to detail and the ability to multi-task in a dynamic, fast-paced high-volume environment.</li><li>Solid knowledge of general office procedures and equipment.</li></ul> Level I <ul><li>Zero to 1 (one) year of accounts payable and/or procurement-related experience</li></ul> Level II <ul><li>1 (one) to 3 (three) years of accounts payable and/or procurement-related experience</li></ul> Level III <ul><li>3 (three) or more years of accounts payable and/or procurement-related experience</li></ul> Preferred Qualifications <ul><li>Experience with computerized accounting software i.e., Deltek/Costpoint</li><li>Some college-level accounting coursework</li><li>Willingness to work occasional overtime</li><li>Experience and knowledge of Alaska Native cultures</li></ul> Shareholder Preference Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment. Physical Demands Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials. Work is performed in an office setting with the ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use a keyboard and video display terminal, and other office equipment. Moderate travel is required to shareholder communities, subsidiary offices, and other locations as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Generally, indoors. While outdoors may be subject to site conditions, changes in temperature, weather conditions, and noise levels. Office environment with frequent interruptions, high-paced atmosphere with tendencies of having an extremely heavy workload. Work Schedule: Monday - Friday 8:00 to 5:00 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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