Hall County

performs clerical support functions for the Building Inspectors including typing, copying and answering phones.. Assists public in completing building permit applications; directs applicant to Planning & Zoning for tax parcel information and estimated footage for setbacks; collects fees for permit once approved by Planning & Zoning and issues permit signs for posting on site.. Contacts power company to request power at building site after appropriate inspection.. Generates Certificates of Occupancy after final inspection has been completed.. Ability to type 35 wpm and operate a 10-key by touch.

permit specialist

IOB SUMMARY:

Provides assistance to the public such as completing and issuing building permit applications and occupancy permits for business licenses, collecting fees, answering questions and/or receiving complaints. performs clerical support functions for the Building Inspectors including typing, copying and answering phones.

ESSENTIAL FUNCTIONS AND RESPONSIBrLITTES:

Assists public in completing building permit applications; directs applicant to Planning & Zoning for tax parcel information and estimated footage for setbacks; collects fees for permit once approved by Planning & Zoning and issues permit signs for posting on site.

Answers public inquiries relating to building permits and inspections; researches requests, routes to appropriate party, and/or takes messages; receives customer complaints and forwards to appropriate department.

Maintains building permit files; distributes approved permits and copies to customers and various City/County departments as required; completes Open Records Requests as necessary for older documents stored in archives.
Balances building permit receipts to money received and prepares for daily deposit. Compiles permits issued reports twice monthly to post on County website.
Communicates with field inspectors via county issued cell phone.
Contacts power company to request power at building site after appropriate inspection. Generates Certificates of Occupancy after final inspection has been completed.
Provides clerical support to inspectors ;is requested to include typing correspondence, copying, relaying messages, etc.
May prepare purchase orders for departmental office supplies; submits to Director for approval. Regular and predictable attendance is required.

Performs other related duties as required.

MATERIALS AND EQUIPMENT USED:
Computer Copier/Scanner/Fax Credit Card Processing
Calculator
County Cell Phone

MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:

High School diploma or G.E.D. No experience required.
Licenses and Certifications:

None.

Knowledge, Skills, and Abilities:

Knowledge of computers and office software as well as methods, procedures, equipment, business letter writing, and standard clerical techniques.

Ability to type 35 wpm and operate a 10-key by touch. Ability to deal courteously and diplomatically with the public.
Ability to understand and carry out oral and written instructions.

Ability to communicate clearly and effectively, both orally and in writing.

ADA Minimum Qualifications:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, fax and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
Essential Functions frequently require the ability to move about inside the office; and move/transport items up to lOlbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all inclusive. It is intended to identify the major respon sibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

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