Ascend Learning

For over 35 years, National Academy of Sports Medicine® (NASM®) has set the standard in fitness education with best-in-class evidence-based programs.. From personal training to nutrition coaching, wellness to sports performance, NASM trainers and specialists work at every level to help all clients set and reach their own unique goals.. The Global Event Planning Manager oversees and manages a wide range of events, (both domestic and international) including but not limited to tradeshows, educational events, retreats, external sponsorships, and virtual events.. Engage key stakeholders as well as internal and external partners throughout the event planning and execution process to identify event objectives, content strategy, goals, attendee list, communications, speaker management, and other tasks as needed. Lead the design and production of the event, including booth/stage, lighting, in-booth experiences, and other visual elements to create an engaging and memorable experience

events manager

We Impact Lives Through Purpose-Driven Work in A People First Culture Ascend Learning is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data driven solutions across the lifecycle of learning. Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers. We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more. For over 35 years, National Academy of Sports Medicine® (NASM®) has set the standard in fitness education with best-in-class evidence-based programs. We have educated over 1.4 million fitness professionals in over 100 countries, creating a global space for optimal well-being and fitness. From personal training to nutrition coaching, wellness to sports performance, NASM trainers and specialists work at every level to help all clients set and reach their own unique goals. WHAT YOU'LL DO As the Global Tradeshow and Live Educational Events Manager, you will play a pivotal role in orchestrating and managing events and ensuring successful event execution, delivering on business expectations and objectives. The Global Event Planning Manager oversees and manages a wide range of events, (both domestic and international) including but not limited to tradeshows, educational events, retreats, external sponsorships, and virtual events. This role involves a higher level of responsibility and expertise compared to a standard event planner. To succeed in this role, you need extensive experience in event management with a particular focus on the fitness and wellness industry. WHERE YOU'LL WORK This position will be work hybrid from our Gilbert, Arizona office.Remote candidates will be considered. HOW YOU'LL SPEND YOUR TIME What You will Be Doing Global and Tradeshow Events: <ul><li>End-to-end event strategy, planning and process, and execution from intimate customer engagements to enterprise-scale events: Ideation, planning, internal/external communication, budgeting, reporting, executing, and delivering world-class programs focused on delivering quality ROI, and measurable business impact</li><li>Maximize brand and customer impact through close collaboration, ideation, and coordination with extended marketing and product teams</li><li>Provide unique perspective in creating memorable customer experiences with a high-quality bar</li><li>Define and monitor key performance indicators that align with stakeholder goals as well as division strategic initiatives</li><li>Communicate effectively with cross-functional stakeholders including the leadership team</li><li>Oversee event planners, champions, and coordinators; delegating tasks, providing guidance, and ensuring that everyone works cohesively to achieve the event's success</li><li>Provide guidance to internal teams (Sales, Product, Marketing) to ensure clear roles and responsibilities, acts as the go-to for problem-solving and delegation of event duties</li><li>Engage key stakeholders as well as internal and external partners throughout the event planning and execution process to identify event objectives, content strategy, goals, attendee list, communications, speaker management, and other tasks as needed</li><li>Manage vendor relationships to execute events, marketing, and other activations on time and within defined budget parameters using NASM's business, finance, and legal guidelines</li><li>Lead the design and production of the event, including booth/stage, lighting, in-booth experiences, and other visual elements to create an engaging and memorable experience</li><li>Coordinate logistical aspects such as transportation, accommodations, registration, and on-site management. Ensure that all aspects of the event run smoothly</li><li>Partner with the marketing team to create strategies to promote the event, which may include creating marketing materials, utilizing social media, and managing public relations efforts. Ensures contractual marketing obligations are met</li><li>Identify potential risks and develop contingency plans to address any issues that may arise during the event</li><li>Maintain communication with stakeholders, keeping them informed about the progress of the event and addressing their concerns and requirements</li><li>Conduct post event evaluations to assess the success of the event, gather feedback from participants, and identify areas for improvement</li><li>Actively participate in negotiations: cost, terms and conditions, and scope of work for event suppliers and venues</li><li>Utilize project management skills: Make efficient use of all resources including risk management, issue resolution, change management, and contingency planning</li><li>Define and execute pre, during, and post event communications activities</li><li>Plan, define, manage, and monthly reconciliation and reporting of global tradeshow and event budgets</li><li>Order swag for tradeshow events.</li><li>Coordinate management of the Marketing Closet</li></ul> Live Educational Events: <ul><li>Hire and onboard Master Instructors in partnership with Product team.</li><li>Coordinate training and development of Master Instructor Team <ul><li>New workshop formats</li><li>Coordinate with product teams to provide new content training.</li></ul></li><li>Supervise part-time Master Instructors/contractors</li><li>Provide support for travel, expenses, timecards, and event details <ul><li>Submit payroll.</li></ul></li><li>Coordinate MI (Master Instructors) PR opportunities with the Senior Brand Marketing</li><li>Oversee Optima conference education and work with Programming Contractor to create and deliver education</li><li>Oversee Master Trainer Summit events</li><li>Order apparel/swag for MI team, Master Trainer events</li><li>Equipment management</li></ul> WHAT YOU'LL NEED <ul><li>Demonstrated success in event management and project management with a focus on operational excellence</li><li>Exceptional attention to detail, excellent organization skills, and ability to manage multiple projects and responsibilities-on time and within budget</li><li>Extensive experience defining program requirements and using metrics to determine improvements</li><li>Experience working across multiple teams and disciplines collaboratively and effectively</li><li>Experience with large-scale event budget management.</li><li>Superior oral and written communication skills with an innate attention to detail</li><li>Ability to work independently and autonomously, with an ability to navigate ambiguity</li><li>7 years of progressive experience in event planning and management, including a history of successful event execution.</li><li>Willingness to travel to most major events.</li><li>Knowledge or experience in the Fitness and Wellness Industry preferred.</li><li>Degree in Business, Operations or Marketing preferred.</li><li>CVENT certified preferred.</li><li>Project Management certification preferred.</li><li>Knowledge of the Fitness and Wellness in</li></ul> BENEFITS <ul><li>Flexible and generous paid time off </li><li>Competitive medical, dental, vision and life insurance </li><li>401(k) employer matching program</li><li>Parental leave</li><li>Wellness resources</li><li>Charitable matching program</li><li>Hybrid work</li><li>On-site workout facilities (Leawood, Gilbert, Burlington)</li><li>Community outreach groups</li><li>Tuition reimbursement</li></ul> Fostering A Sense of Belonging We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued and be their authentic selves. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging. About Ascend Learning As a tech-enabled services company, Ascend Learning is a national leader in developing and delivering data-driven online educational content, software, assessments, analytics, and simulations serving institutions, students and employers across healthcare, fitness and wellness, public and workplace safety, skilled trades, insurance, financial services, cybersecurity, and higher education. We're committed to accelerating the learning pathways that can move people into careers where they have the knowledge and skills to have an impact and help change lives in the communities they serve. Headquartered in Burlington, MA with additional office locations and hybrid and remote workers in cities across the U.S., Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America's 2023 Greatest Workplaces for Diversity. Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S. based positions with Ascend Learning, LLC must be legally authorized to work in the United States and verification of employment eligibility will be required at the time of hire. #LI-KH1

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