eTeam

Managing complex calendars and scheduling, coordinating meeting preparations and travel arrangements, supporting creation of PowerPoint presentations, editing and write correspondence, answering and place phone calls; experience managing multiple individuals/programs.. Parking: they will ensure they have access to the garage adjacent to the office. Experience providing high level administrative support in a fast paced and ever-changing environment; experience managing complex calendars and scheduling, coordinating meeting preparations and travel arrangements, supporting creation of PowerPoint presentations, editing and write correspondence, answering and place phone calls; experience managing multiple individuals/programs.. Independent; excellent computer skills, including fluency with Microsoft Office suite and Google Workspace; Proficiency with Zoom, WebEx, and other virtual video conference platforms; Excellent planning, management and organizational skills with a specific skill of managing calendars and schedules. Person is going on leave as of 3/14- would like someone to start ASAP.

executive assistant

JOB DESCRIPTION 
Provides direct support to management. Scheduling appointments and maintains calendar. 
Handles travel arrangements. 
Compose variety of correspondence and materials. 
Prepares reports and presentation material. 
Proofreading and additional admin duties. 
Screening phone calls and visitors. 
1-2 years experience. 
 
Main duties include: 
calendaring, keeping track of schedules, correspondence, receptionist duties, event coordination/support 
Provide high level administrative support in a fast paced and ever-changing environment; 
Managing complex calendars and scheduling, coordinating meeting preparations and travel arrangements, supporting creation of PowerPoint presentations, editing and write correspondence, answering and place phone calls; experience managing multiple individuals/programs. Experience as the first person of contact in an office; preferred experience working in an academic environment providing coordinated support for programs.
Work Location:

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 Location of Position: If Remote, please specify exact working address:
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 222 Richmond Street - 4th floor deans office

 Parking: they will ensure they have access to the garage adjacent to the office
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 Position Classification: Onsite, Hybrid and Remote
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 Onsite- 100%

  
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 What is the reason/justification for this need?
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 I need support in the office while we fill one assistant position and another assistant who is going out on medical leave. This temp is to supplement.
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 What is the estimated duration for this business need?
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 6-8 weeks
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 FLSA: exempt or non-exempt?
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 Non-exempt
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 What is the desired Start Date?
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 ASAP
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 What is the expected End Date?
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 5/24/2024
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 What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)?
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 M-F | 8:30 am - 5:00 pm
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Job Requirements:

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 Type of experience needed?
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 Experience providing high level administrative support in a fast paced and ever-changing environment; experience managing complex calendars and scheduling, coordinating meeting preparations and travel arrangements, supporting creation of PowerPoint presentations, editing and write correspondence, answering and place phone calls; experience managing multiple individuals/programs. Experience as the first person of contact in an office; preferred experience working in an academic environment providing coordinated support for programs.
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 Number of years of experience needed?
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 1-2 years executive support w/associate degree (preferred)
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 Minimum education requirement?
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 high school
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Job Responsibilities:

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 Are there any specific tools the resource will need to know how to use?
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 Google Suite, Microsoft Suite
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 What is the ideal personality for someone in this role?
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 An independent worker with an ability to maintain the strictest confidentiality
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 Provide the TOP 3 “must have” skills?
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 Independent; excellent computer skills, including fluency with Microsoft Office suite and Google Workspace; Proficiency with Zoom, WebEx, and other virtual video conference platforms; Excellent planning, management and organizational skills with a specific skill of managing calendars and schedules
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 Which skills are “nice to haves”?
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 Initiative and judgment to independently problem solve and prioritize; Ability to work independently but also be a strong team player when the situation warrants
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 Any Additional Information?
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 Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

 Might need to train on other programs specific to dept.

 Person is going on leave as of 3/14- would like someone to start ASAP.
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