Minnesota Department of Administration

The Minnesota State Historic Preservation Office's mission is to encourage best preservation practices so that all people can share in the enduring environmental, social, and economic benefits of Minnesota's cultural heritage.. The team draws on cooperative approaches and expertise to help individuals and the community at all levels of planning, development, and government to achieve their historic preservation goals and responsibilities under law.. With the State Historic Preservation Office (SHPO), we are seeking an Environmental Review Program Assistant to support the division administer the environmental review program as established by the National Historic Preservation Act of 1966 and Minnesota statutes, which outline responsibilities the SHPO has to identify, nominate, and preserve Minnesota's historic resources.. Degree, certificate, or coursework in historic preservation, history, architectural history, archaeology, urban planning, geography, or related field.. Knowledge of the principles, concepts, and theories of the field of historic preservation, including those of the Federal Historic Preservation Program and the Secretary of the Interior's Standards for Archaeology and Historic Preservation.

program administrator

Working Title: Environmental Review Program Assistant Job Class: State Program Administrator, Technical Specialist Agency: Administration Dept <ul><li>Who May Apply: Open to all qualified job seekers</li><li>Date Posted: 04/15/2024</li><li>Closing Date: 04/24/2024</li><li>Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME</li><li>Division/Unit: SHPO-Review and Compliance</li><li>Work Shift/Work Hours: Day Shift</li><li>Days of Work: Monday - Friday</li><li>Travel Required: No</li><li>Salary Range: $22.26 - $31.38 / hourly; $46,478 - $65,521 / annually</li><li>Classified Status: Classified</li><li>Bargaining Unit/Union: 207 - Technical/AFSCME</li><li>Work Area: State Historic Preservation Office</li><li>FLSA Status: Non-exempt</li><li>Telework Eligible: Yes</li><li>Designated in Connect 700 Program for Applicants with Disabilities: Yes </li></ul>Make a difference in the lives of Minnesotans. The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota. The Minnesota State Historic Preservation Office's mission is to encourage best preservation practices so that all people can share in the enduring environmental, social, and economic benefits of Minnesota's cultural heritage. The team draws on cooperative approaches and expertise to help individuals and the community at all levels of planning, development, and government to achieve their historic preservation goals and responsibilities under law. If you have an interest in historic places and preservation, this position may be a fit for you. With the State Historic Preservation Office (SHPO), we are seeking an Environmental Review Program Assistant to support the division administer the environmental review program as established by the National Historic Preservation Act of 1966 and Minnesota statutes, which outline responsibilities the SHPO has to identify, nominate, and preserve Minnesota's historic resources. In this new position, you will serve as point person in facilitating time-sensitive project review processing, including initial review, data, and file management. You will provide general support to staff primarily in the Environment Review Program (ERP) Team by conducting preliminary reviews of incoming project requests, processing these requests by managing file folders and transferring files, entering preliminary data into a database, and routing the projects to individual ERP project reviewers. You will also assist with data entry, data management, file retention, and support the Survey and Inventory Program, along with providing administrative support to other SHPO programs. You will participate with development and implementation of the ERP process and technology improvements. To promote a culture of flexibility, we offer staff a hybrid work environment that varies by team, position, and business needs. With a telework arrangement, onsite attendance may be required for team meetings or as requested by management to meet business needs. At a minimum, two (2) onsite days per month will be required. Completion of a telework agreement will be required. Minimum Qualifications <ul><li>One (1) year of administrative or office support role.</li><li>Knowledge of or experience in historic preservation, such as working with federal, state, and/or local historic preservation programs or environmental review laws.</li><li>Skill in data entry sufficient to: (i) read source documents and enter data in specific data fields; (ii) locate and correct data entry errors; (iii) receive and review source documents, compare documents to database information, and edit documents.</li><li>Communication skills sufficient to: (i) write, prepare, and edit materials using correct spelling, punctuation, grammar, and sentence construction; (ii) communicate effectively, tactfully, and in a business-like manner with internal and external customers, the public, and a highly diverse clientele; and (iii) explain reasons for transactions and procedures, applicable rules, and regulations so others understand the information they are given.</li><li>Knowledge of word processing and data management software applications sufficient to: (i) create documents from a variety of sources, including compiling lists and creating spreadsheets to track projects and activities; and (ii) compile, research, and analyze information from databases.</li><li>Skill in customer service sufficient to: (i) provide prompt, courteous, and accurate information to customers in-person, on the phone, and through email and other written correspondence; and (ii) perform duties with courtesy, respect, and interest in positive problem-solving.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Access), Microsoft Teams, Sharefile, Adobe Acrobat, or similar software.</li><li>Ability to think critically and make informed decisions while reviewing projects and responding to client inquiries.</li><li>Ability to organize and monitor a high-volume project submissions of varying degrees of complexity.</li><li>Ability to read and use maps.</li><li>Ability to work collaboratively in a professional team setting and in a fast-paced, high-volume work environment. </li></ul>Preferred Qualifications <ul><li>Degree, certificate, or coursework in historic preservation, history, architectural history, archaeology, urban planning, geography, or related field.</li><li>Knowledge of the principles, concepts, and theories of the field of historic preservation, including those of the Federal Historic Preservation Program and the Secretary of the Interior's Standards for Archaeology and Historic Preservation.</li><li>Familiarity with Minnesota history and geography as well as Minnesota's historic, architectural, and archaeological resources.</li><li>Demonstrated organizational, prioritization, and time management skills.</li><li>Ability to learn quickly and interest in how the State does business and the laws, rules, policies, and procedures related to SHPO programs.</li><li>Competency in continuity of services in a hybrid workforce environment. </li></ul>Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. If you have questions about the position, contact Ly Her at ly.her@state.mn.us or 651-201-2434. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Ly Her at ly.her@state.mn.us. About The Department Of Administration The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin. Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota. A recent engagement survey of State of Minnesota employees found: <ul><li>95% of employees understand how their work helps achieve their agency’s mission </li><li>91% of employees feel trusted to do their jobs </li><li>88% of employees feel equipped to look at situations from other cultural perspectives when doing their job </li><li>87% of employees report flexibility in their work schedule </li></ul>Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include: <ul><li>Public pension plan </li><li>Training and professional development </li><li>Paid vacation and sick leave </li><li>11 paid holidays each year </li><li>Paid parental leave </li><li>Low-cost medical and dental coverage </li><li>Prescription drug coverage </li><li>Vision coverage </li><li>Wellness programs and resources </li><li>Employer paid life insurance </li><li>Short-term and long-term disability </li><li>Health care spending and savings accounts </li><li>Dependent care spending account </li><li>Tax-deferred compensation </li><li>Employee Assistance Program (EAP) </li><li>Tuition reimbursement </li><li>Federal Public Service Student Loan Forgiveness Program </li></ul>Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply. We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.

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