Georgia Institute of Technology

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

assistant to the chair

Overview About Us Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: <ul><li> Students are our top priority.</li><li> We strive for excellence.</li><li> We thrive on diversity.</li><li> We celebrate collaboration.</li><li> We champion innovation.</li><li> We safeguard freedom of inquiry and expression.</li><li> We nurture the wellbeing of our community.</li><li> We act ethically.</li><li> We are responsible stewards. </li></ul>Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College to be the largest Computing unit in the United States and, as such, one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia. Location Atlanta, GA Job Summary Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel: NA. This position may supervise: assigned office staff. Responsibilities Job Duty 1 - Manage calendar, coordinate meetings, make travel arrangements and plan events Job Duty 9 - May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions and tenure, etc. Job Duty 10 - Perform other related duties as assigned. Job Duty 2 - Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations Job Duty 3 - Maintain office filing system Job Duty 4 - Provide administrative support to Associate Chair(s), as directed Job Duty 5 - Assist in coordination of administrative tasks of faculty searches Job Duty 6 - Make travel arrangements and process travel-related reimbursements Job Duty 7 - Assist with logistics of conference planning, seminars, special school events and development activities Job Duty 8 - Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork Responsibilities <ul><li>Act as the primary administrative support for the Chair providing office-related services include correspondence and report preparation, maintaining files, arrange meetings;</li><li>Purchasing Card (P-Card) - responsible for ordering items, processing registrations, and any additional approved requests for faculty, staff, and students. Submitting the required paperwork for each transaction and keeping track of purchases and payments;</li><li>Coordinate all department events to include reservations (hotel, room, flight), food, equipment needed, etc., both on and off-campus;</li><li>Coordinate and support all aspects of faculty recruitment by initiating the interview process and serving as primary contact for faculty candidates;</li><li>Manage faculty annual review process on behalf of school chair by ensuring the School of lnteractive Computing is fully compliant as required by the institute;</li><li>Communicate and interpret administrative policies; develop internal office related procedures as appropriate; develop, implement and revise administrative processes and procedures consistent with overall institute administrative policy;</li><li>Use PROMOTE system to manage and track academic promotion and tenure, research faculty promotion, and critical review processes on behalf of the school chair;</li><li>Coordinate unit purchasing activities including preparation of purchasing documents, ordering and maintaining supplies; procurement and vendor management;</li><li>Review and approve correspondence, OneUSG, and Workday transactions on Chair's behalf;</li><li>Certify faculty and staff monthly time reporting on behalf of Chair;</li><li>Assist Associate Chair's;</li><li>Maintain departments listserv, phone list, and files;</li><li>Assist with on and off-boarding of faculty and staff;</li><li>Respond to emails on behalf of Chair;</li><li>Managing Chair's inbox;</li><li>Maintain calendars;</li><li>General assistance as needed; </li></ul>Educational Requirements Required Qualifications Technical Diploma, Associate's Degree or equivalent combination of education and experience Other Required Qualifications Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements). Required Experience Four to six years of job related experience Required Qualifications Other Required Qualifications: <ul><li>Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements). </li></ul> Preferred Qualifications Preferred Educational Qualifications Bachelor's Degree Proposed Salary Pay Information: Hourly Range: $22.45 - $28.84 FLSA Status: Non-Exempt Schedule: Monday - Friday; Hybrid SKILLS Knowledge, Skills, & Abilities This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 . Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance.

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