Stanford University

We develop the next generation of imaging technology, molecular imaging, in-vitro diagnostics, image-guided therapeutics, and informatics for precision health.. We promote a culture of diversity, inclusion, transparency, and integrity.. We aim to create a circle of growth for every player and the whole ensemble: Developing the players will lead to a better ensemble, and developing the ensemble will improve the players' performance.. The Division of Molecular Imaging Program at Stanford (MIPS) in the Department of Radiology is an inter-disciplinary program to bring together scientists and physicians who share a common interest in developing and using state-of-the-art imaging technologies and developing molecular imaging assays for studying intact biological systems.. Our faculty and staff depend on our administrative associates to help them with their work, and outstanding support allows the whole team to make discoveries that help in developing and using state-of-the-art imaging technologies and developing molecular imaging assays for studying intact biological systems.

administrative associate

Stanford Radiology delivers outstanding patient care using technology, innovation, and humanity. We educate the next generation of leaders in patient care and research. We develop the next generation of imaging technology, molecular imaging, in-vitro diagnostics, image-guided therapeutics, and informatics for precision health. We promote a culture of diversity, inclusion, transparency, and integrity. Our mission is threefold: Improve diversity in the Department of Radiology, foster a culture of growth and equal opportunities for everyone, prove that diversity makes a difference. Through our diversity initiative, we leverage our combined potential and take outstanding medical care, world-class education, and groundbreaking scientific advances to the next level. We aim to create a circle of growth for every player and the whole ensemble: Developing the players will lead to a better ensemble, and developing the ensemble will improve the players' performance. To accomplish this, we are fostering diversity of thought, experiences, and perspectives and inspiring each other to unleash our collective creativity, creating a culture of growth, fulfillment, and prosperity that far exceeds what we could have achieved individually. The Division of Molecular Imaging Program at Stanford (MIPS) in the Department of Radiology is an inter-disciplinary program to bring together scientists and physicians who share a common interest in developing and using state-of-the-art imaging technologies and developing molecular imaging assays for studying intact biological systems. We are seeking an Administrative Associate to provide administrative and operational support to our faculty and their research. In this role, you will primarily support our Division’s research team, and serve as a liaison between our faculty, central administration, and external institutions, vendors, and collaborators. We need a candidate that is tech-savvy, motivated to accomplish tasks independently with minimal guidance, and who is invested in maintaining a positive and productive work culture. Our faculty and staff depend on our administrative associates to help them with their work, and outstanding support allows the whole team to make discoveries that help in developing and using state-of-the-art imaging technologies and developing molecular imaging assays for studying intact biological systems. We are looking for personable, proactive, and exude a high-level of customer service person to join our team. Duties Include <ul><li>Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.</li><li>Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.</li><li>Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. </li><li>Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li><li>Process and monitor routine financial transactions, which may include researching and resolving discrepancies.</li><li>Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. </li><li>May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.</li><li>Maintain approved content on websites.</li><li>May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.</li><li>May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. </li><li> - Other duties may also be assigned </li></ul>Desired Qualifications Knowledge of financial management and the grant submission process is desired. Education & Experience (required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills And Abilities (required) <ul><li>Proficient computer skills and demonstrated experience with office software and email applications.</li><li>Demonstrated success in following through and completing routine tasks.</li><li>Strong organizational skills and attention to detail. </li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to prioritize and multi-task. </li></ul>PHYSICAL REQUIREMENTS*: <ul><li>Constantly perform desk-based computer tasks.</li><li>Frequently sitting.</li><li>Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>Rarely twist/bend/stoop/squat, kneel/crawl.</li><li> Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. </li></ul>Work Standards <ul><li>Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li><li>Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li><li>Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. </li></ul>Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $56,000 to $77,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

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