Classic Westchester

JOB DESCRIPTION Reporting to the Benefits Administrator, under general supervision the Administrative Assistant will be responsible for general administrative duties including but not limited to: Answer and direct all incoming calls including calls regarding Qualified Domestic Relations Order (QDRO).. Scan and/or retrieve documents from document management system-Laserfiche.. Serve as back up to the Benefits Analyst.. This role routinely uses standard office equipment such as desktop computers, phone, scanner, printer, keyboard, photocopiers, shredder, and fax.. Must possess strong writing, editing, language, and grammar skills evidenced through day-to-day emails, phone calls, meeting minutes and other methods of correspondence.

administrative assistant

JOB DESCRIPTION Reporting to the Benefits Administrator, under general supervision the Administrative Assistant will be responsible for general administrative duties including but not limited to: Answer and direct all incoming calls including calls regarding Qualified Domestic Relations Order (QDRO). Communicate with members and attorneys in writing and over the phone. Prepare, track, and process invoice for medical records. Draft and track various internal documents. Provide general administrative support such as retrieving, scanning, filing, organizing files and documents and returning them to its respective location. Accurately update and research information using internal database and mainframe. Scan and/or retrieve documents from document management system-Laserfiche. Assist with Group Life Insurance enrollment and tracking. Serve as back up to the Benefits Analyst. Serve as back-up for Legal Services Benefits Associate. Timely manage incoming mail, redirect, and distribute as necessary. Assist with and perform other duties as assigned. Work Environment This job operates in a professional office -- customer service environment. This role routinely uses standard office equipment such as desktop computers, phone, scanner, printer, keyboard, photocopiers, shredder, and fax. Required Experience, Skills, and Qualifications Must have advanced knowledge of Microsoft Word, and Excel. Must complete proficiency test successfully. Prefer experience in an administrative capacity working for high level Executive/Administrator/Director. Must be flexible and work cooperatively with all stakeholders. Demonstrate excellent interpersonal, communications, organizational and problem-solving skills along with exceptional attention to detail and follow-through. Ability to work independently, be a self-starter, exercise good judgment, discretion, and maintain strict confidentiality. Works well under pressure in a fast-paced environment handling multiple tasks simultaneously with competing priorities with capability of prioritizing and planning work activities. Highly adaptable and work effectively in a diverse environment and be flexible with changing priorities and ability to learn new skills. Work effectively within a changing environment, develop timelines, and meet deadlines. Must possess strong writing, editing, language, and grammar skills evidenced through day-to-day emails, phone calls, meeting minutes and other methods of correspondence. Demonstrate exceptional customer service skills

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